Talent Pool - Office Administration - Emiratization - UAE

Job Description

Responsibilities

• General Administrative Support: Provides administrative/secretarial support to the SVP/VP and his team members.
• Greet and host guests and office visitors with courtesy and respect.
• Maintains a hard copy or electronic calendar for the responsible SVP.
• Follows Hill International Standard Office and Projects Document Control Procedure.
• Collects, reviews, and distributes incoming hard copies and electronic mail.
• Independently handles mail, not requiring the SVP's attention.
• Reviews incoming and outgoing correspondence for accuracy and format outgoing documents that require the SVP/VP's signature.
• Coordinates complex travel arrangements.
• Photocopying, scanning, and filing documents.
• Prepares, copy, submit and file expense reports using VantagePoint.
• Process vendors’ invoices in coordination with Finance Department.
• Performs other administrative assignments as required.
• Be part of the Operations/Admin Team when required.
• Front Desk Operations: Answering phones and routing calls.
• Maintaining office fax machines, copy machines and printers.
• Managing the office drivers’ schedule e.g., organizing daily pickup, drop off and document deliveries.
• Arranging for courier pickup as required.
• Ordering office and kitchen supplies and coordinating the delivery.
• Using excellent interpersonal skills, communicate with various levels of company staff and management, visitors, clients etc.
• Office Operations: Assisting with event/meeting planning.
• Coordinating and (when necessary, performing) the clean-up and organization of the office.

Qualifications

• Degree/Diploma in Business Administration or equivalent from a technical institute.
• Excellent command of written and spoken Arabic and English.
• Literate with MS Office Suite, Word, Excel, and Outlook.
• Able to perform multiple tasks simultaneously.