Talent Acquisition Coordinator (req-298)

Responsibilities

• The responsibilities include, but are not limited to:
• Recruiting Team Support
• Provide day-to-day operational support to Talent Acquisition Specialists across active requisitions.
• Assist with preparing requisition intake materials, job postings, and offer documentation.
• Track and follow up on outstanding candidate and hiring manager action items.
• Support recruiting events, career fairs, and candidate information sessions, including logistics and materials.
• Candidate Sourcing
• Conduct initial candidate sourcing via job boards, LinkedIn, and internal databases against defined search criteria.
• Build and refresh candidate pipelines for recurring and high-volume roles.
• Perform initial resume screens against minimum qualifications and route qualified candidates to Talent Acquisition Specialists.
• Maintain organized sourcing trackers and document outreach activity.
• ATS Administration & Data Integrity
• Maintain data integrity in the Applicant Tracking System (ATS), including requisition posting assistance, candidate records, stage movement, and dispositioning.
• Assist with metrics preparation for TA leadership.
• Support process documentation and help onboard new users to the ATS.
• Ensure compliance-related documentation (dispositions, notes, EEO data) is complete and audit-ready.
• Interview Scheduling & Candidate Experience
• Independently coordinate phone, video, and onsite interviews across candidates, Talent Acquisition Specialists, and hiring managers.
• Send confirmations, calendar invitations, and interview preparation materials.
• Serve as a point of contact for candidates throughout the interview process, ensuring timely and professional communication.
• Greet and escort onsite candidates as needed.

Requirements

• 2+ years of recruiting coordination, talent acquisition support, or HR operations experience, preferably in a high-volume environment.
• Hands-on experience with an Applicant Tracking System, including requisition management, candidate dispositioning, and reporting.
• Demonstrated ability to independently manage complex, multi-stakeholder interview scheduling.
• Strong organizational skills with the ability to manage competing priorities and deadlines with minimal oversight.
• Excellent written and verbal communication skills and a high standard of professionalism.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• High attention to detail, particularly with data entry and calendar management.
• Ability to handle confidential information with discretion.

Desired Skills

Benefits

• CATHEXIS offers competitive compensation packages to all eligible employees. Our goal is to provide a compensation package that reflects the value you bring to our team, is competitive with national average market rates, and promotes your financial security and personal well-being. The annual salary range for this role is $55,000 - $65,000. Please note that the salary information provided is a general guideline. CATHEXIS considers various factors in its final offer, including location, qualifications, experience, and skills.
• Performance Bonuses
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan (Traditional and ROTH)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• 11 Federal Holidays
• Parental Leave
• Commuter Benefits
• Short Term & Long Term Disability
• Training & Development
• Wellness Program
• Community Outreach Initiatives
• CATHEXIS is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability EEO IS THE LAW. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Recruiting Department [email protected]