Talent Acquisition Coordinator

****Preference Will Be Given To Qatari Candidates***

Primary Functio**

Onboarding Supp

• ort:Facilitate the end-to-end onboarding process for new hires, ensuring all necessary documentation is completed, including offer letters and compliance fo
• rms.Coordinate with various departments (IT, HR, GS) to ensure a smooth onboarding experience, including setting up workstations, accounts, and training schedu
• les.Provide new employees with company policies, procedures, benefits, and culture-related information to ensure positive first experie
• nce.Serve as a point of contact for new hires during the onboarding process, addressing queries and concerns in a timely man
• ner.

Recruitment Documentation Manage

• ment:Ensure all recruitment documentation is up to date, accurate, and compliant with company policies and legal requirem
• ents.Maintain and organize records of candidate applications, interview feedback, offer letters, and contracts in both physical and digital for
• mats.

Agency Agreement & Vendor Manag

• ement:Coordinate with recruitment agencies to ensure agency agreements are in place and up to
• date.Track the terms and conditions of vendor agreements, ensuring compliance with company policies and legal stan
• dards.Collaborate with agencies to ensure timely delivery of candidate submissions and facilitate smooth communication between candidates and hiring
• teams

Invoicing and Budget Tr

• acking:Prepare the PRs and SEs of invoices related to recruitment agencies, background checks, job advertisements, and other recruitment-related se
• rvices.Review and verify the accuracy of invoices, ensuring they match the agreed-upon rates in vendor contracts or agency agre
• ements.Track and report on recruitment expenditures to assist with budget management and financial rep
• orting.Collaborate with the finance team to ensure timely invoice payment and resolve discrep
• ancies.

Reporting & An

• alytics:Generate and maintain recruitment reports, including metrics on time-to-hire, and other key performance indicators
• (KPIs).Monitor the progress of recruitment campaigns, providing regular updates to the Talent Acquisiti
• on team.Analyze data to identify trends and areas for improvement in the recruitment and onboarding
• process.Prepare detailed reports on agency performance, hiring progress, and recruitment expenses for senior leadership and H
• R teams.
• Compliance and Documentation
• Auditing:Ensure all recruitment and onboarding processes comply with company policies, labor laws, and data protection reg
• ulations.Conduct periodic audits of recruitment files and documentation to ensure compliance and
• accuracy.Maintain up-to-date records of background checks, reference checks, and other pre-employment sc
• reenings.

Candidate Engagement and Comm

Managing Subc

• ontractors:Oversee subcontractor agreements related to recruitment and onboarding services, ensuring all terms are clearly defined and compliant with legal and company
• standards.Follow up with recruitment agencies and subcontractors in a timely manner to ensure that resources are on boarded as per the department requirements, meeting deadlines and ex
• pectations.Arrange for necessary trade tests or skills assessments as required for specific roles, ensuring they are scheduled and completed in a tim
• ely manner.Ensure that all onboarding processes, including visa applications, gate passes, and other access requirements, are addressed promptly to avoid delays in the new hire’s
• start date.

Additional Administrat

• ive Support:Provide general administrative support to the recruitment team, including managing calendars, arranging meetings, and preparing meetin
• g materials.Assist with organizing and coordinating recruitment events such as job fairs, webinars, or recruit
• ment drives.Assist with special projects and ad-hoc tasks as required by the Talent Acqui
• sition team.

Safety, Health, Environment, & Qu

• ality (SHEQ): Adhere to all relevant SHEQ policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and i
• ts own people.

Policies, Systems, Processes &am

• p; Procedures: Follow all relevant departmental policies and procedures so that work is carried out in a controlled and con
• sistent
• manner.
• Others: Carry out any other duties as directed by the Head of Tal
• ent Acquisition.
• Key Result Areas:Provide data analysis and reporting support to the
• recruitment team.Coordinate onboa
• rding activities.Coordinate travel and meet
• ing arrangements.Ensure accurate invoice and
• budget tracking.Proper maintenance and control of the Recruitme
• nt documentation.Organize and maintain the candi
• date information.

Qualificatio

• ns and Experien
• ce

Qualifications

• Bachelor’s degree in human resources, Business Administration,
• or a related
• field.

Experience