Support Staff Specialist / Admin - Saudi National

Overview

Job Description

• We are seeking a detail-oriented and organized Support Staff Specialist to join our team in Makkah, Saudi Arabia.
• In this role, you will provide essential administrative support to ensure smooth operations across our organization.
• The ideal candidate will be efficient, professional, and committed to delivering high-quality support services that enable our teams to focus on their core responsibilities.
• Manage administrative tasks including scheduling, correspondence, and document preparation
• Maintain organized filing systems and databases, ensuring accurate record-keeping and easy information retrieval
• Provide responsive support to team members and departments, addressing inquiries and resolving issues promptly
• Coordinate meetings, prepare agendas, and maintain meeting minutes
• Handle data entry and maintain confidentiality of sensitive information
• Assist with office operations, including inventory management and supply ordering
• Support project coordination by tracking timelines, deadlines, and deliverables
• Communicate effectively with internal and external stakeholders via email, phone, and in-person interactions
• Perform general administrative duties as assigned to support organizational objectives
• Maintain professional standards and contribute to a positive work environment

Qualifications

• Proven experience in an administrative or support role
• 5+ years of exp and same filed is advantage
• Contractual experience is advantage
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Attention to detail and accuracy in completing tasks
• Ability to multitask and prioritize effectively in a fast-paced environment
• Interpersonal skills with a customer-focused mindset
• Proficiency in data entry and database management
• Problem-solving ability and proactive approach to challenges
• Professional demeanor and reliability
• Preferred: Experience with office management software or scheduling tools
• Preferred: Multilingual capabilities (Arabic and English)

Additional Information

• What we offer
• A wide variety of interesting projects
• A chance to be a part of a team that has a broad influence on a progressive business
• Excellent mentorship and career progression opportunities with future global career prospects
• Connect, learn and collaborate with our global network of collaborators
• Access to training and development to grow your career and maximise your potential
• Be rewarded for your enthusiasm, commitment, dedication, and loyalty
• Company Parental leave and Purchased leave
• An Employee Assistance Program to support you and your close ones
• Centrally located offices to connect with colleagues including team workshops and social events
• Flexible working arrangements
• The salary will be based on competitive market rates commensurate with your skills and experience.
• Apply now
• Please upload your CV, Cover Letter, Portfolio and any other documents that you think will set you apart to our careers portal.
• Ensure you consider the skills and experience needed for this role and include this in your application.
• We will be excited to meet with you if your skills and experience are aligned with ours.
• Inhabit is a part of the Egis group of companies.
• To learn more visit https://inhabitgroup.com/an-egis-company/
• Please no agencies