Supervisor Project Coordinator

Position Description

Job Duties and Responsibilities

• Represent the project/program on multi-department or inter-agency task forces, committees, and related organizations. Coordinate partnership activities with both external and internal stakeholders that help achieve the goals of the project or program. Supervise planning, development, and implementation of programs including development of standards, regulations and appraisal systems. Provide leadership in development and delivery of outreach and educational programs and materials. Hire, train, supervise, review and evaluate the work of Staff. Manage financial functions related to large scale billings and intake of revenue. Prepare and make presentations to groups, citizens, elected officials, staff, and act as a liaison regarding project/program activities. Supervise and participate in developing proposals, revision to rules, regulations, ordinances, and other formal documentation for the review and approval of elected officials, and other governing bodies. Provide staff supervision ensuring quality and efficiency of work efforts. Develop and administer budgets and contracts. Manage operational activities of the program or project, including record keeping, computer applications, grantor reporting, etc. Participate in and supervise others engaged in grant seeking and grant proposal development. Manage and maintain formal monitoring systems to ensure compliance with standards. Oversee the collection and organization of information for reports, case studies, and other documentation related to the project or program managed. Manage financial functions related to large scale billings and intake of revenue in the form of credit card, cash or check. Ensure compliance of city and state retention requirements for all documents related to the programs managed by the position. Create and maintain standard operating procedures for all business lines within the section. Participate in Public Health Emergency Preparedness planning, training and response as needed when assigned to the Health and Family Support Department.
• Represent the project/program on multi-department or inter-agency task forces, committees, and related organizations.
• Coordinate partnership activities with both external and internal stakeholders that help achieve the goals of the project or program.
• Supervise planning, development, and implementation of programs including development of standards, regulations and appraisal systems.
• Provide leadership in development and delivery of outreach and educational programs and materials.
• Hire, train, supervise, review and evaluate the work of Staff.
• Manage financial functions related to large scale billings and intake of revenue.
• Prepare and make presentations to groups, citizens, elected officials, staff, and act as a liaison regarding project/program activities.
• Supervise and participate in developing proposals, revision to rules, regulations, ordinances, and other formal documentation for the review and approval of elected officials, and other governing bodies.
• Provide staff supervision ensuring quality and efficiency of work efforts.
• Develop and administer budgets and contracts.
• Manage operational activities of the program or project, including record keeping, computer applications, grantor reporting, etc.
• Participate in and supervise others engaged in grant seeking and grant proposal development.
• Manage and maintain formal monitoring systems to ensure compliance with standards.
• Oversee the collection and organization of information for reports, case studies, and other documentation related to the project or program managed.
• Manage financial functions related to large scale billings and intake of revenue in the form of credit card, cash or check.
• Ensure compliance of city and state retention requirements for all documents related to the programs managed by the position.
• Create and maintain standard operating procedures for all business lines within the section.
• Participate in Public Health Emergency Preparedness planning, training and response as needed when assigned to the Health and Family Support Department.

Required Qualifications

• Minimum Education: Bachelor's Degree in related discipline or equivalent. Minimum Experience: Three years performing duties similar to those described above. Equivalency: An equivalent combination of education and experience closely related to the duties of the position MAY be considered. A resume is required. You must attach an updated resume to your application. Selection Process The selection process will consist of one or more of the following steps: a rating of relevant education and experience 100%. It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score 70% on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process. Background Check The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position. Union Representation This position is not represented by a collective bargaining agreement. Please see the Civil Service Rules for the terms and conditions of employment. Eligible List Statement The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire two months after it has been established. Interview Selection The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Knowledge, Skills and Abilities

• Good knowledge of public administration. Knowledge of supervisory techniques and the ability to effectively delegate work. Knowledge and ability to work with modern software (Microsoft Office, Electronic Land Management Systems ELMS, and other databases. Developed writing skills and knowledge of contract and grant proposal preparation. Ability to read and interpret official specifications, regulations, ordinances, etc. Good analytical skills. Strong verbal communication skills. Knowledge of budget development and management.
• Good knowledge of public administration.
• Knowledge of supervisory techniques and the ability to effectively delegate work.
• Knowledge and ability to work with modern software (Microsoft Office, Electronic Land Management Systems ELMS, and other databases.
• Developed writing skills and knowledge of contract and grant proposal preparation.
• Ability to read and interpret official specifications, regulations, ordinances, etc.
• Good analytical skills.
• Strong verbal communication skills.
• Knowledge of budget development and management.
• As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose—serving the residents, businesses and visitors of Minneapolis.
• The City of Minneapolis is proud to be an Equal Employment Opportunity employer.

Benefits Summary

• Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page . Insurance Health insurance Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica. Dental insurance The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees. Life insurance The city provides basic life insurance of one times your annual salary up to $50,000. You can elect to purchase optional life insurance. Paid time off Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements . Paid parental leave City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child. Retirement City employees earn a pension and may choose to participate in additional retirement savings programs. Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits. Deferred compensation : Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS). Transportation Eligible City employees may choose to participate in the following transportation programs: Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price. Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars. Learning and development To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees. Other perks Employees can also take advantage of flexible spending accounts, the Emotional Wellbeing Solutions , health club discounts and more.
• Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.
• Deferred compensation : Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).
• Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.
• Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.

Supplemental Questions