Stakeholder Coordinator

Overview

1. Stakeholder Communication & Relationship Management

• Serve as a primary point of contact for project stakeholders, maintaining effective communication through emails, calls, meetings, and formal updates.
• Build and maintain strong relationships with clients, contractors, suppliers, government authorities, and other stakeholders.
• Respond promptly to stakeholder enquiries and ensure clear communication of project progress, changes, and key updates.
• Monitor stakeholder satisfaction, identify concerns, and support timely resolution of issues.

2. Stakeholder Coordination & Engagement

• Coordinate stakeholder meetings, workshops, consultations, focus groups, and project briefings, including preparation of agendas and minutes.
• Track stakeholder requirements, expectations, and feedback, ensuring alignment with project objectives and deliverables.
• Collaborate closely with internal teams to coordinate stakeholder-related activities and ensure timely completion of deliverables.

3. Documentation & Reporting

• Prepare and distribute stakeholder communications such as newsletters, updates, presentations, and reports.
• Maintain accurate records of stakeholder interactions, engagement activities, project data, and communication logs.
• Prepare comprehensive reports and presentations highlighting key findings, insights, and recommendations for management.
• Ensure proper documentation and maintenance of stakeholder databases, project records, and compliance-related documents.
• Follow up on submissions, maintain communication with clients and stakeholders, and track progress of approvals and responses.

4. Proposals Support

• Support the preparation and submission of prequalification documents, technical proposals, and tender submissions, ensuring compliance with requirements and deadlines.

5. Research & Data Analysis

• Conduct research on stakeholders, market trends, competitors, and project opportunities, maintaining organized databases and reports.
• Analyze stakeholder feedback and collected data to identify trends, insights, and areas for improvement in engagement strategies.
• 6.
• Compliance with Company Policies and Instructions
• Following and abiding by all work instructions identified by the supervisor and ALSUWEIDI Management.
• Strictly abide by all rules, regulations, and procedures that ALSUWEIDI Management implements.

Educational Background

• Bachelor’s Degree in any Engineering background, preferably Architectural

Relevant Experience

• Minimum of 5-8 years of relevant experience in project coordination or stakeholder management within the engineering or construction industry, preferably in engineering consultancy sector

Skills

• Strong knowledge of UAE authority procedures (e.g., municipalities, utility providers).
• Experience in obtaining NOCs, permits, and regulatory approvals.
• Excellent communication and interpersonal skills.
• Strong organizational and follow-up abilities.
• Proficiency in MS Office; familiarity with project management tools is an advantage.