Document Controller

Overview

Duties And Responsibilities

• Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.
• Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System.
• Ensure proper document control support is given to each project.
• Produce and maintain Document Progress Reports to Project Managers.
• Ensure all documentation provided is as per client and corporate requirements.
• Create Document Control and correspondence folders for individual projects.
• Work collectively with the Project Manager to ensure project progress status integration.
• Ensure all templates used with the department conform to Company standards.
• Screen telephone callers and record appointments.
• Prepare letters to clients and contractors per specifications and Company standards.
• Register the receipt of documents and track controlled documents.
• Transmit documents to internal/external parties for review.
• Provide general administrative and clerical support to project directors, managers, engineers.
• Ad hoc work duties as required to assist the supervisor and the project team.

Educational Background

• Bachelor’s Degree

Relevant Experience

• Practical / hands-on experience in document management roles of at least 3-4 years.

Skills

• Basic understanding of Engineering / Procurement / Construction / Commissioning documents.
• Knowledge of Electronic Document Management Systems (EDMS).
• Excellent MS Suite software knowledge and good knowledge of Adobe Acrobat.
• Able to work in a fast-paced and deadline-driven environment and manage pressure.
• Detail-oriented, dependable, trustworthy, self-directed and highly- motivated.
• Excellent oral and written communication skills
• Please note that only shortlisted candidates will be contacted.