Staff Accountant

• Support federal, state, and local payroll tax compliance across all operating jurisdictions.

• Assist with the timely filing and remittance of payroll taxes, including federal withholding tax, FICA, FUTA, Forms 941 and 940, and state and local payroll taxes.

• Manage State Unemployment Insurance (SUI/SUTA) compliance, ensuring tax rates are maintained and updated accurately within payroll systems.

• Register and maintain payroll tax account as the organisation expands into new states and local jurisdictions.

• Reconcile payroll tax liabilities and investigate discrepancies between payroll records, filings, and the general ledger.

• Research and resolve notices received from tax authorities, ensuring issues are addressed promptly and documented appropriately.

• Stay informed of payroll tax legislation and regulatory changes, supporting the maintenance of compliance processes and documentation.

• Prepare and post journal entries, including payroll-related accruals, benefits allocations, prepaid expenses, amortisations, reclassifications, and fixed asset activity.

• Maintain accurate general ledger records and ensure transactions are recorded in line with accounting standards and company policies.

• Support the month-end close process through timely preparation of schedules, reconciliations, and supporting documentation.

• Assist with variance analysis and provide explanations for account fluctuations where required.

• Reconcile balance sheet accounts, including payroll tax liabilities, cash, accruals, and prepaid accounts.

• Identify and investigate discrepancies, escalating issues where necessary.

• Review financial transactions for accuracy, coding, and supporting documentation.

• Prepare adjusting entries and corrections when required.

• Partner closely with Payroll, Accounts Payable, Accounts Receivable, and other Finance team members to ensure accurate financial reporting.

• Liaise with third-party payroll and tax providers to support payroll tax filings and account maintenance.

• Respond to queries relating to payroll tax, accounting transactions, and account balances.

• Support internal and external audits by gathering documentation and providing information as required.

• Holds a Bachelor's degree in Accounting, Finance, or a related discipline, or has equivalent relevant experience.

• Has 2-4 years of accounting experience, ideally including payroll tax responsibilities.

• Possesses a strong understanding of federal, state, and local payroll tax regulations.

• Has experience supporting payroll tax compliance within a multi-state organisation.

• Understands payroll tax reporting requirements, including Forms 940, 941, and W-2 reporting.

• Has experience using ERP or accounting systems such as Sage, alongside payroll and tax-filing platforms.

• Is highly proficient in Microsoft Excel and comfortable working with large data sets.

• Demonstrates excellent attention to detail and a proactive approach to problem-solving.

• Can manage multiple priorities and consistently meet deadlines.

• Communicates effectively and enjoys collaborating with colleagues across different functions.

• Experience within an Employer of Record (EOR), Professional Employer Organisation (PEO), staffing, or high-volume payroll environment.

• Experience supporting a large geographically dispersed workforce.