Sr Executive Assistant

Overview

Executive & Administrative Support

• Manage and optimize complex calendars for the MEA VP and Gulf GM, including prioritization of meetings, agenda flow, and schedule changes.
• Coordinate domestic, regional, and international travel arrangements, including flights, accommodation, ground transport, visas, itineraries, and logistics.
• Prepare, organize, and quality-check materials for internal and external meetings, including agendas, presentations, briefing documents, reports, and follow-up actions.
• Handle correspondence, emails, meeting requests, phone communications, and document routing on behalf of senior leaders, ensuring timely and professional responses.
• Support on project management

Leadership Team Support

• Provide administrative support for Gulf and MEA leadership forums and business reviews led by the MEA VP and Gulf GM, including agenda coordination, material preparation, attendee coordination, and action tracking.
• Act as meeting secretary when required, including preparing agendas, capturing minutes, tracking decisions, and tracking follow-up actions.
• Serve as a central point of contact between the MEA VP, Gulf GM, leadership team, internal functions, external stakeholders, and visitors.

Operations Management

• Manage expense reports, vendor invoices, procurement requests, purchase orders, and other administrative financial processes directly related to the MEA VP and Gulf GM in line with company policies.
• Maintain executive records, distribution lists, filing systems, shared folders, and business documentation for the MEA VP and Gulf GM to support compliance and operational efficiency.
• Support executive office coordination needs in Dubai for the MEA VP and Gulf GM, including visitor arrangements, meeting-room logistics, technology setup, catering requests, and local vendor coordination when required.
• Track selected leadership actions, deadlines, and follow-ups to support timely closure of priorities owned by the MEA VP and Gulf GM.

Confidentiality & Professionalism

• Handle sensitive and confidential business, employee, financial, and leadership information with the highest level of discretion.
• Act as a gatekeeper and trusted partner to help align access, decisions, and leadership time with business priorities.
• Represent the leaders and Amgen professionally with internal and external stakeholders, reflecting strong judgment and cultural awareness in the UAE and wider MEA region.
• Win What we expect of you We are all different, yet we all use our unique contributions to serve patients.
• The Sr Executive Assistant professional we seek is a teammate with these qualifications: