Sr. Administrative Assistant, SRS

Sr. Administrative Assistant, SRS

Azenta Life Sciences is a market leader in automated bio sample management solutions and multiomics services across areas such as drug development, clinical and advanced cell therapies for the industry's top pharmaceutical, biotech, academic and healthcare institutions globally.

Within Azenta, the Sample Repository Services (SRS) business provides industry-leading biobanking, sample storage, logistics, laboratory services, and specimen management solutions that help customers safeguard and maximize the value of their critical biological materials.

How You’ll Add Value:

The Senior Administrative Assistant, SRS plays a vital role in fostering a positive and productive workplace by managing daily site logistics, coordinating employee engagement initiatives, and ensuring that the physical work environment supports the needs of both staff and visitors.

What You’ll Do:

Calendar & Executive Support

Manage and maintain the VP/GM's calendar, including scheduling meetings, resolving conflicts, and coordinating logistics across multiple time zones as needed

Proactively anticipate scheduling needs and provide timely reminders and preparation materials to ensure executive readiness for all engagements

Meeting management and governance

Taking meeting notes and capture decisions and actions

Manage quarterly SRS Global Town Halls. Including but not limited to coordinating the presenters and presentations, managing attendance communication and attendee questions as well as sending post-event communications

Conference Room & Facility Management

Oversee site conference room reservations, ensuring equitable access, proper setup, and availability of required technology and materials for all meetings and events

Set up conference rooms for training sessions and special events, including audio/visual equipment, seating arrangements, printed materials, and refreshments

Conduct routine inspections of conference spaces to ensure rooms are clean, well-maintained, and properly stocked at all times

Procurement & Supply Management

Order and coordinate delivery of training materials, supplies, and team lunch arrangements in support of departmental activities and meetings

Manage site-wide office supply inventory, including ordering, receiving, and distribution; maintain par levels to prevent shortages

Manage and stock the site cafeteria and snack areas, coordinating with vendors and internal stakeholders to ensure consistent availability of approved items and adherence to budget guidelines

Communications

Administer and maintain site email distribution lists, ensuring accuracy, timely updates, and compliance with organizational communication policies

Proofread and disseminate site-wide communications on behalf of leadership as required

Employee Engagement & Events

Plan and execute quarterly employee engagement luncheons, including coordination, menu selection, invitations, and day-of logistics to foster a positive and connected workplace culture

Serve as the primary organizer for the annual employee holiday party, managing all aspects from budgeting and venue selection to vendor coordination, décor, entertainment, and post-event reconciliation

Lead the planning and execution of the annual employee Summer Family Day event, coordinating activities, catering, communications, and on-site logistics to deliver a memorable experience for employees and their families

Coordinate additional site events and recognition programs as directed by leadership, ensuring seamless execution and positive employee experience

Visitor & Guest Services

Serve as the first point of contact for all site visitors, providing a professional, warm, and welcoming experience consistent with company culture and security protocols

Coordinate visitor logistics including parking, badging, escorting, and scheduling with internal hosts to ensure smooth and compliant guest experiences

What You Will Bring:

Education & Experience

Minimum of 5 years of progressive administrative support experience, with at least 2 years supporting senior leadership level positions. Associate's degree or higher in Business Administration, Office Management, or a related field preferred

Proven experience coordinating large-scale events, employee engagement programs, or similar initiatives

Skills & Competencies

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Co-Pilot) and calendar management platforms

Exceptional organizational and time management skills with demonstrated ability to manage competing priorities and meet deadlines without sacrificing quality

Strong written and verbal communication skills, including the ability to communicate professionally with all levels of the organization

High degree of discretion and confidentiality when handling sensitive information

Collaborative team player with a customer-service orientation and a proactive, solutions-focused approach

Ability to stand, lift, and move supplies or event materials (up to 25 lbs.) as required to support site operations

Join us and help enable life‐changing discoveries by keeping critical life science systems running reliably—every day.

#IND123

Azenta is an Equal Opportunity Employer. This company considers candidates regardless of race, color, age, religion, gender, sexual orientation, gender identity, national origin, disability or veteran status.

United States Base Compensation: $26.00 - $32.50

The posted pay range for this position is an estimate based on current market data and internal pay structure. Final compensation may vary above or below this range depending on factors such as experience, education (including licensure and certifications), qualifications, performance, and geographic location, among other relevant business or organizational needs.