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Sr Administrative Assistant

Johnson & Johnson
Horsham, USA
Full-time
Senior · 4+ years experience
Hybrid
Discovered Today

Full Job Posting

Key Responsibilities

  • Manage complex, frequently changing calendars and schedule meetings with internal and external partners.
  • Prepare confidential presentations, memos, correspondence, and expense reports; record and organize data and supporting documentation. Communicate professionally with employees, management, external business contacts, and vendors.
  • Maintain files, documents, and navigation maps in Teams groups.
  • Partner with internal teams to develop and distribute pre-reads and training materials.
  • Arrange domestic and international travel.
  • Track communications and capture analytics.
  • Use and identify innovative applications for technology platforms, including Excel, Outlook, PowerPoint, Word, web navigation, Concur, SharePoint, Teams, Global Connect, Workday, Our Source, and e-Marketplace.
  • Administer Global Services Service Excellence & Experience engagements: manage statements of work and purchase orders, track expenditures and actual expenses in variance reports, process and reconcile invoices against monthly reports, and prepare periodic reports on purchase order status.
  • Work independently without day-to-day guidance, applying critical thinking and sound judgment to resolve complex problems while maintaining strict confidentiality.
  • Maintain the office environment and serve as the single point of contact for the AI Strategy and Execution and Customer Engagement Transformation groups.
  • Demonstrate Johnson & Johnson’s Leadership Imperatives and Credo.
  • Coordinate logistics for departmental and group meetings, including Town Halls, by arranging venues, catering, materials, audiovisual and technology support, and agendas.
  • May review executives’ email and flag items requiring review or action.
  • May provide backup support to the Executive Administrative Assistant to the Chief Commercial Data Science Officer.
  • Manage external partner relationships and facilitate contracting as needed.
  • The position is eligible to participate in J&J Flex, working 3 days in the office and 2 remote each week.
  • Education and Experience Requirements
  • High School/Secondary degree or equivalent required.
  • A minimum of 4 years’ experience in administrative or office support is required.
  • Basic knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
  • Strong written and verbal communication skills.
  • Ability to manage routine tasks independently and prioritize work effectively.
  • Up to 5% travel across U.S. sites is required.
  • This job posting is anticipated to close on 10/30/2026.
  • This position is overtime eligible.
  • Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
  • Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.
  • #LI-Hybrid

Preferred Skills:

  • Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing

Qualifications

  • Requirements
  • High School/Secondary degree or equivalent required.
  • A minimum of 4 years’ experience in administrative or office support is required.
  • Basic knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
  • Strong written and verbal communication skills.
  • Ability to manage routine tasks independently and prioritize work effectively.
  • Up to 5% travel across U.S. sites is required.
  • This job posting is anticipated to close on 10/30/2026.
  • This position is overtime eligible.
  • Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
  • Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

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