Specialist - Projects Contracts (1188)

ROLE MAIN PURPOSE

Functional Responsibilities

• Support the implementation of procurement strategies and plans in alignment with Kidana's objectives and the needs of its projects.
• Apply procurement policies and procedures in daily operations, ensuring compliance with legal and ethical standards and maintaining transparency and accountability.
• Support the monitoring of procurement budgets, and flag any deviations to ensure spending stays within approved limits and remains cost-effective.
• Conduct required evaluation for potential vendors, negotiate contracts, and manage relationships with suppliers to ensure that goods and services are delivered on time and meet quality standards.
• Support the end-to-end procurement process, from sourcing to delivery and inventory coordination, to ensure efficiency and timely fulfilment.
• Support the execution of risk mitigation measures related to procurement activities.
• Collaborate with other departments in Kidana to ensure that procurement activities support the organization's goals and objectives.
• Maintain relationships with key stakeholders, such as suppliers, customers, and regulatory agencies.
• Perform Comparative Analysis: Create a side-by-side comparison of the key elements (pricing, delivery, warranties, etc.) across all quotations.
• Identify the lowest quoted price as well as any significant price variations between suppliers.
• Note any unique terms, value-adds, or differentiators that certain vendors may offer.
• Implement and execute Procurement Committee process
• Review technical specifications and commercial terms for material/product requests
• Evaluate supplier quotations based on factors like price, quality, delivery, and past performance
• Conduct supplier capability assessments and site visits as needed
• Recommend the most suitable supplier based on the evaluation results, for review and approval by the relevant authority.
• Coordinate with suppliers on proposed revisions and negotiate terms within the approved authority, escalating matters that exceed it.
• Ensure that the final contract language adequately addresses the concerns raised by the internal stakeholders.
• Manage the full contract lifecycle from initiation through singing the contract.
• Track change orders and contractual variations.
• Maintain a contract register/database and track key expiry and renewal dates.

Educational Qualifications

• A Bachelor’s in, Engineering, Supply Chain Management, Business Administration, or a related field.
• Professional and Technical Certificates (Preferred): Certified Procurement Manager (CPM) and any related procurement and contracts certificates.
• Professional Experience: Minimum 3+ years’ experience as procurement specialist.