Site Engineer
Role Overview
The Administrative & Project Coordination Assistant supports CCTV, ELV, and security system projects.
The role covers project documentation, client and supplier coordination, quotations and procurement support, SIRA approval follow-up, and project progress monitoring.
Department: Projects / Operations / Administration. Reports to the Operations Manager or Project Manager.
Key Skills for This Role
Full Job Posting
Role overview
The Administrative & Project Coordination Assistant supports CCTV, ELV, and security system projects.
The role covers project documentation, client and supplier coordination, quotations and procurement support, SIRA approval follow-up, and project progress monitoring.
Department: Projects / Operations / Administration. Reports to the Operations Manager or Project Manager.
Project coordination and reporting
- Maintain project schedules, status updates, and completion records; coordinate with technicians, site teams, clients, and facility management teams.
- Follow up on site access approvals, work permits, documentation, pending activities, deadlines, and outstanding issues.
- Prepare daily and weekly progress reports; keep a daily task list and provide management updates on progress, delays, approvals, and procurement.
- Escalate issues that may affect deadlines, costs, or client commitments and ensure assigned tasks are completed accurately and on time.
Client coordination and SIRA
- Prepare quotations, proposals, and supporting documents as instructed; maintain records of client communications and pending actions.
- Assist with SIRA CCTV approval, inspection, audit, and renewal documentation; maintain records of approved drawings, camera lists, equipment details, certificates, and inspection reports.
- Coordinate document collection and track submission status, pending approvals, and inspection schedules.
- Ensure documents are reviewed by the responsible project or technical team before submission.
Drawings and administration
- Prepare and update CCTV and ELV drawings using AutoCAD, including SSD drawings in line with project requirements and applicable SIRA guidelines and SVG drawings as required.
- Update camera locations and identifiers, coverage layouts, cable routes, equipment locations, and other drawing details based on site conditions and approved designs.
- Maintain electronic and physical project files; prepare work completion reports, delivery reports, meeting notes, and other project documents.
- Maintain customer, supplier, technician, and project databases; update Excel sheets, prepare management reports, and assist with general office administration and other assigned duties.
Required skills and qualifications
- Good communication and professional email-writing skills.
- Working knowledge of Microsoft Excel, Word, Outlook, and PDF documentation.
- Good organizational, coordination, and follow-up skills; ability to maintain accurate records and manage multiple tasks.
- Basic understanding of CCTV, ELV, networking, or security system projects is an advantage.
- Familiarity with SIRA documentation and UAE project procedures is preferred.
- Attention to detail, responsibility, and willingness to learn.
Pay
- Pay is listed as AED 2,800–3,500 per month.
Workplace
- Work location is in person.
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