Site Administrator

About This Role

The Site Administrator is responsible for maintaining organized and updated documents for the data centre operation. The role is responsible for overseeing site operations, coordinating site activities, managing documentation, and ensuring efficient communication among teams. This role is critical for maintaining smooth and effective site operations and providing administrative support to ensure all site operations functions run efficiently.

Health, Safety, and Compliance:

• Ensure site adherence to health, safety, and environmental regulations.
• Assist in the preparation of safety reports and maintain records of compliance activities.

Administrative Support:

• Provide comprehensive administrative support to the Site Operations Manager and other site operations staff.
• Manage office supplies, equipment, and inventory, ensuring availability and functionality.

Document Management:

• Maintain and organize site documentation, including reports, records, and correspondence.
• Ensure all documentation is accurate, up-to-date, and compliant with company policies and regulations.

Communication Coordination:

• Facilitate effective communication between site staff, management, and external stakeholders.
• Coordinate and schedule meetings, including preparing agendas and distributing minutes.

Visitor and Vendor Management:

• Coordinate with vendors for site services and supplies, managing contracts and service agreements as needed.

Facilities Management:

• Coordinate and support the site operations team with the CAFM planning of the preventive maintenance and corrective maintenance activities of site facilities.
• Coordinate with site operations team, vendors and contractors to receive maintenance reports timely to enable prompt reporting as per set frequencies and deadlines.
• Address and resolve facility-related issues promptly with the relevant stakeholders.

Site Operations Support:

• Assist in managing site operations, including scheduling, logistics, and coordination of site activities.
• Support site operations teams with administrative tasks related to ongoing projects.

Financial Administration:

• Process purchase orders, invoices, and expense reports in accordance with company procedures.
• Track and manage site-related budgets and expenditures.

IT and Systems Management:

• Ensure site IT systems and equipment are operational and assist with troubleshooting as needed.
• Coordinate with IT support for technical issues and system updates.

Reporting and Record-Keeping:

• Prepare and submit regular reports on site operations, incidents, and other relevant metrics.
• Maintain accurate records of site activities and administrative functions.

..............................................................................

Job Type: Full-time

Pay: AED3,900.00 - AED4,000.00 per month

Work Location: In person