Showroom Executive (Female) - (Showroom & Office)

About The Role

Front Office & Visitor Experience

• Welcome visitors, VIP customers, and business partners professionally
• Manage incoming calls, emails, and correspondence
• Represent the company with confidence, professionalism, and excellent communication skills
• Ensure reception and common areas consistently reflect the company's standards

Office Administration

• Coordinate day-to-day office operations with minimal supervision
• Maintain physical and digital filing systems and company records
• Prepare business correspondence, reports, presentations, and internal documentation
• Manage office supplies, inventory, and vendor relationships
• Track renewals, licenses, contracts, insurance policies, and other administrative requirements
• Maintain calendars and support meeting coordination

Operational Support

• Coordinate meetings, company visits, and internal events
• Follow up on action items and administrative deadlines
• Liaise effectively with employees, suppliers, clients, and external stakeholders

Financial Administration

• Manage petty cash and expense records
• Support invoice tracking and administrative accounting processes
• Maintain accurate administrative records and supporting documentation

Ownership & Continuous Improvement

• Identify operational gaps and resolve issues proactively
• Recommend improvements to administrative processes and office procedures
• Take responsibility for ensuring the office remains organized, efficient, and well-managed at all times

Candidate Profile

Required Qualifications

• 2–5 years of experience in office administration, executive support, front office, or receptionist roles
• Fluent Arabic and English (spoken and written)
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills
• Ability to work independently and manage competing priorities
• High level of professionalism, discretion, and reliability
• Strong attention to detail and follow-through

Preferred Attributes

• Experience supporting senior management or executives
• Experience working in professional services, technology, engineering, finance, or corporate environments
• Ability to remain composed and professional in a fast-paced environment
• Strong problem-solving mindset
• Natural ability to build positive relationships with colleagues, clients, and visitors

What Success Looks Like

• The successful candidate will be someone who:
• Notices issues before they become problems
• Maintains exceptional organization without being reminded
• Communicates professionally with clients, suppliers, and colleagues
• Takes ownership of tasks from start to completion
• Creates a positive and professional experience for everyone who interacts with the company

Benefits

• As per UAE laws
• Salary + Sales Commission

• Annual Performance Bonus

• Health Insurance

About 8Berry.com - Showroom

About Runtech - Office

Application Question(S)

• What is your UAE Work Visa status (Own visa / Sponsored visa / visa required)?
• What is your UAE Driver’s License status (Have / Pursuing / Planning / No Plans)?
• Accommodation (Has Accommodation / Require Accommodation)?
• Will you be able to sign a 2 years contract (Yes / No)?

Language

• Arabic (Required)