SHIFT Program Manager

Recruitment Number: DOT-ADMIN-EXEMPT-2026-08 This posting is for the State of Hawaii, Department of Transportation, Office of Energy Security & Community Outreach. NOTE : This position is Exempt from Civil Service and considered temporary in nature. Therefore, if you are appointed to this position, your employment will be considered "At Will", meaning that you may be discharged from your employment at the prerogative of your department head or designee at any time. THIS IS A TEMPORARY APPOINTMENT WITH A NOT-TO-EXCEED (NTE) DATE OF: 5/20/2029 If you have any questions, please contact the Department of Transportation - Human Resources Office via email at [email protected] To apply : Please submit your detailed resume via email on this job announcement. Your resume should clearly show your employment dates (mm/day/yr) and a complete description of duties and responsibilities in each of your positions Email to : [email protected]

NOTE : This position is Exempt from Civil Service and considered temporary in nature. Therefore, if you are appointed to this position, your employment will be considered "At Will", meaning that you may be discharged from your employment at the prerogative of your department head or designee at any time.

THIS IS A TEMPORARY APPOINTMENT WITH A NOT-TO-EXCEED (NTE) DATE OF: 5/20/2029

If you have any questions, please contact the Department of Transportation - Human Resources Office via email at [email protected]

To apply : Please submit your detailed resume via email on this job announcement. Your resume should clearly show your employment dates (mm/day/yr) and a complete description of duties and responsibilities in each of your positions Email to : [email protected]

Lead development of the regulatory, administrative, and technical framework necessary to establish and implement Hawai ?i’s Clean Fuel Standard Program, SHIFT.

Manage development of proposed rules, implementation plans, program procedures, guidance documents, technical methodologies, and other materials necessary for program implementation.

Coordinate development of program requirements for credit and deficit generation, fuel pathways, registration, reporting, compliance, enforcement, and other core program functions.

Ensure development and program design are consistent with ACT 258, applicable administrative law requirements, HDOT policies, and statewide clean transportation and emissions reduction objectives.

Identify policy, legal, technical, and operational issues during development and coordinate resolution with the Energy Security & Community Outreach Manager, HDOT leadership across all Modal Units, legal counsel, consultants, and subject matter experts.

Develop and maintain a comprehensive rulemaking and implementation schedule, including key milestones, dependencies, deliverables, and decision points.

Serve as the primary program manager for SHIFT and oversee day-to-day development, implementation, and administration of the program.

Build, supervise, and manage the SHIFT program team, including establishing roles, work plans, priorities, performance expectations, and internal coordination processes.

Direct and coordinate work performed by HDOT staff, consultants, contractors, and technical advisors to ensure deliverables are completed accurately and on schedule.

Identify staffing, technical, legal, and administrative resource needs and develop strategies to address program gaps.

Establish internal project management systems to track schedules, assignments, decisions, risks, action items, and program deliverables.

Anticipate implementation challenges and recommend practical solutions to HDOT leadership to maintain program schedule, effectiveness, and regulatory defensibility.

Assist the Energy Security & Community Outreach Manager to develop and track annual budgets and complete relevant financial forms and documents.

Develop and oversee compliance, reporting, monitoring, and enforcement procedures necessary for administration of SHIFT.

Establish processes for monitoring program performance, credit and deficit activity, regulated party compliance, and progress toward statutory carbon intensity reduction targets.

Develop strategies to measure and evaluate the effectiveness of SHIFT and recommend program improvements based on implementation experience and program data.

Prepare and review technical reports, policies, procedures, compliance materials, and other program documentation.

Maintain organized, accurate, and legally defensible administrative records related to rulemaking and program administration.

D . Stakeholder & Interagency Coordination

Lead stakeholder engagement with regulated entities, fuel producers and suppliers, utilities, transportation providers, clean fuel and energy organizations, community groups, and other affected parties.

Coordinate any media with HDOT’s Public Information Officer and ask for feedback and collaborate on stakeholder and public outreach timing and overall strategy with the Energy Security & Community Outreach Manager and other relevant HDOT staff.

Coordinate with federal, state, and counties agencies, and other governmental partners on regulatory, technical, and implementation issues related to SHIFT.

Plan and facilitate stakeholder meetings, technical working groups, advisory discussions, and other engagement activities through rule development and implementation.

Identify stakeholder concerns and emerging issues and work with the SHIFT team to develop consistent, technically sound responses and program recommendations.

Coordinate with technical experts, consultants, and peer clean fuel programs to identify lessons learned and best practices applicable to Hawai?i.

Build and maintain productive working relationships with regulated entities and stakeholders while preserving HDOT’s regulatory responsibilities and program objectives.

Develop and oversee clear, accessible public information and outreach materials explaining SHIFT, the rulemaking process, program requirements, and opportunities for participation.

Support public workshops, hearings, stakeholder briefings, and other public involvement activities associated with rule development and implementation.

Prepare briefings, reports, slide decks, decision documents, and recommendations for HDOT senior/executive managers.

Respond to inquiries and requests for information from government agencies, regulated entities, stakeholders, community organizations, and the public.

Support HDOT leadership in presentation to boards, commissions, legislative committees, and other governmental bodies, as needed.

Coordinate consistent program messaging across HDOT; ensure technical and regulatory information is communicated accurately and clearly.

1. State of Hawaii driver’s license is required.

2. The SHIFT PM may need to secure specific certifications or training related to administrative rulemaking, regulatory compliance, clean fuel standards, carbon intensity accounting, public engagement, program administration, or other technical requirements as needed for SHIFT implementation.

Clean fuel standards, clean transportation, clean energy, climate change mitigation, and transportation decarbonization principles.

Federal and state regulatory processes, including administrative rulemaking, regulatory development and implementation, and related compliance requirements. A legal background with experience and expertise in administrative, contracts, and/or environmental/energy law is desired but not required.

Program design and implementation principles for market-based environmental programs, including credit and deficit systems, compliance, reporting, monitoring, and enforcement.

Project and program management principles, including work planning, scheduling, budgeting, risk management, contractor oversight, team development, evaluation.

Stakeholder engagement, public involvement, interagency coordination practices.

B. Skills/Abilities to:

Lead the development and implementation of complex regulatory programs, policies, procedures, and implementation plans.

Manage multidisciplinary teams, consultants, contractors, and technical workstreams while establishing priorities, schedules, responsibilities, and performance expectations.

Analyze complex statutory, regulatory, technical, and policy issues and translate them into practical program requirements and recommendations.

Prepare clear, concise, and legally defensible rules, policies, technical memoranda, reports, guidance documents, and executive-level briefing materials.

Facilitate meetings and communicate complex regulatory and technical issues effectively to executive leadership, regulated entities, technical experts, policymakers, community members, and other stakeholders.

Exercise substantial independent judgment; manage multiple priorities and deadlines; identify program risks and resource needs; and develop solutions to complex or emerging issues.

Build and implement programmatic systems for compliance, monitoring, reporting, recordkeeping, and ongoing evaluation of program effectiveness.

Bachelor’s degree or higher in public policy, public administration, environmental science, environmental planning, law, energy, engineering, transportation, business administration or a related field.

Advanced degree in law, public policy, public administration, environmental management, energy, transportation, urban planning or related field is preferred.

Typically, 5–7 years of progressively responsible professional experience in program or project management, regulatory development, rulemaking, environmental policy, clean energy, clean transportation, or a closely related field.

Demonstrated experience leading complex projects or programs involving multiple staff, consultants, agencies, or stakeholder groups.

Demonstrated experience with regulatory development and implementation, administrative rulemaking, environmental law, clean energy policy, or related regulatory programs.

Experience supervising or managing professional staff and building or developing teams is strongly preferred.

Experience coordinating with federal, state, or local agencies, regulated entities, industry stakeholders, and community organizations.

Experience developing or implementing clean fuel standards, carbon reduction programs, market-based environmental programs, or other clean transportation initiatives is preferred.

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call the DOT Personnel Office at (808) 587-2145 for assistance. ELECTRONIC NOTIFICATION TO APPLICANTS The Department of Transportation will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings. LEGAL AUTHORIZATION TO WORK REQUIREMENT: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States. TESTING INFORMATION The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process. Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application. PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.gov/manage-loans/forgiveness-cancellation CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the DOT Personnel Office's Levels of Review.

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call the DOT Personnel Office at (808) 587-2145 for assistance. ELECTRONIC NOTIFICATION TO APPLICANTS The Department of Transportation will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

Eligible for 13 paid holidays each year; 14 holidays during an election year.

Eligible for 21 days per year.

Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.

The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.

The State provides a free life insurance policy for eligible exempt employees.

The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.

Participating exempt employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.

Eligible exempt employees can reduce their federal and state income taxes and social security taxes by setting aside money from their paychecks to pay for eligible out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.

Qualified exempt employees may be eligible to receive partial wage replacement, at no cost to the employee, for a disability caused by a non-work related injury or illness under this program.

As an employer, the State also contributes to an exempt employee's social security account.

The State supports developmental activities related to an exempt employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.

The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.

Exempt employees may have the right to join the union for collective bargaining with the State and employee representation depending on the status of the exempt position.

The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.

CLICK HERE for more information on the State of Hawaii's Benefits At-A-Glance.

The State of Hawaii is an Equal Opportunity Employer

Revised 01/13