SENIOR SUPERVISOR – ADVANCE PLANNING

Job Purpose

Key Accountabilities

• Initiate communication with agent / central planning office well in advance in order to obtain vessel particulars as per the DPW standing instructions.
• Coordinate with the berth planning team and provide necessary information to ensure the proper allocation to berth the vessels.
• Coordinate with Cargo control and the vessel agent to confirm accuracy of data available in the system and clear all potential exceptions.
• Ensure grounding position for the containers is reserved 4 hours before the vessel berths.
• Ensure that the yard strategy is followed by planners at all times during the planning.
• Ensure vessel particulars are updated in the system before the planner starts the vessel planning and that all the plans are completed within the set target time.
• Follow up with the Advance planners to ensure that the cut-off time has been applied and ensure that the plan is approved by the Agent and Chief Officer at least four hours before the vessel gets alongside.
• Monitor and evaluate the performance of the Advance planners.
• Ensure that the planning staff maximizes optimization opportunities in the crane plan for: Twin lift (both yard and vessel), Tandem lift, Dual Cycling etc.
• Ensure that all times, the Planning Staff follows the Standard Operating Procedures, smart planning manners etc. according to the DPW standards.
• Ensure effective communication is followed with agents/consignee’s and act on the requests.
• Ensure housekeeping of containers done prior vessel arrives to avoid the delays on loading time.
• Coordinate with vessel and line agents to resolve discrepancies if any.
• Ensure to handover approved vessel plan to Dynamic planner before vessel gets alongside.
• Ensure yard inventory is verified and missing containers are identified on time.
• Propose areas for operational improvement, system automation and upgradation.
• Assist in performing periodical scheduled performance review with reporting personnel.
• Complies with the guidelines from direct manager and ensures implementation.
• Optimizing Quay and yard operation to achieve set KPI.
• Responsible for safety & discipline in work area.
• Ensure compliance with Fatal Risk Standards.
• Ensure compliance with Safe Work Practices.
• Ensure compliance with HSE policy.

Qualifications, Experience And Skills

• Experience in container terminal operations: 4 - 6 years
• Experience in supervisory role: 3 - 4years
• Understanding of vessel characteristics/ dimensions, factors impacting vessel stability
• Work experience in container terminal operating system

• Education: Diploma/ Graduate

• Preferably Diploma/Graduate in Marine Studies
• Excellent computer operating skills