Senior Specialist, PMO
Skills
About This Role
1. Project Planning & Execution Support
- Support the development of detailed project plans, timelines, milestones, and deliverables.
- Work with project owners to define scope, dependencies, risks, and key success measures.
- Track progress against approved plans and ensure updates are captured accurately.
- Follow up with workstream leads to ensure timely completion of assigned deliverables.
- Escalate delays, risks, and blockers to the PMO leadership in a timely manner.
2. PMO Governance & Standards
- Apply approved PMO frameworks, templates, tools, and governance processes.
- Ensure project documentation is complete, accurate, and maintained throughout the project lifecycle.
- Support governance forums by preparing materials, tracking decisions, and documenting action items.
- Ensure projects follow established approval, reporting, and escalation protocols.
3. Risk, Issue & Dependency Management
- Identify project risks, issues, and dependencies across workstreams.
- Maintain risk and issue logs and follow up on mitigation actions.
- Coordinate with project teams to resolve bottlenecks and minimize delivery impact.
- Escalate critical risks with clear analysis and proposed mitigation options.
4. Reporting & Performance Monitoring
- Prepare weekly, monthly, and ad hoc project status reports for leadership.
- Develop dashboards to track milestones, risks, budget status, and delivery performance.
- Analyze project performance trends and highlight areas requiring management attention.
- Ensure consistency and accuracy of project data across reporting channels.
5. Stakeholder Coordination & Communication
- Coordinate with internal departments, project leads, consultants, and external stakeholders.
- Facilitate project meetings, workshops, and progress reviews.
- Ensure stakeholders are aligned on priorities, timelines, and deliverables.
- Support clear communication of project updates, decisions, and next steps.
Key Performance Matrix
- Deliver accurate and timely project reports and dashboards.
- Maintain strong adherence to project timelines and milestone tracking.
- Ensure risks and issues are identified, documented, and escalated proactively.
- Support effective governance through complete documentation and action tracking.
- Improve project delivery discipline through consistent PMO standards.
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