Senior Specialist, PMO (Healthcare Industry Exp) - QHC0007

General Job Information

• **Job Title:** Senior Specialist, PMO
• **Department:** Strategy / PMO
• **Reporting Line:** TBC
• **Location:** King Faisal Specialized Hospital / Riyadh, KSA
• **Job Grade:** TBC

Role Summary

1. Project Planning & Execution Support

• Support the development of detailed project plans, timelines, milestones, and deliverables.
• Work with project owners to define scope, dependencies, risks, and key success measures.
• Track progress against approved plans and ensure updates are captured accurately.
• Follow up with workstream leads to ensure timely completion of assigned deliverables.
• Escalate delays, risks, and blockers to the PMO leadership in a timely manner.

2. PMO Governance & Standards

• Apply approved PMO frameworks, templates, tools, and governance processes.
• Ensure project documentation is complete, accurate, and maintained throughout the project lifecycle.
• Support governance forums by preparing materials, tracking decisions, and documenting action items.
• Ensure projects follow established approval, reporting, and escalation protocols.

3. Risk, Issue & Dependency Management

• Identify project risks, issues, and dependencies across workstreams.
• Maintain risk and issue logs and follow up on mitigation actions.
• Coordinate with project teams to resolve bottlenecks and minimize delivery impact.
• Escalate critical risks with clear analysis and proposed mitigation options.

4. Reporting & Performance Monitoring

• Prepare weekly, monthly, and ad hoc project status reports for leadership.
• Develop dashboards to track milestones, risks, budget status, and delivery performance.
• Analyze project performance trends and highlight areas requiring management attention.
• Ensure consistency and accuracy of project data across reporting channels.

5. Stakeholder Coordination & Communication

• Coordinate with internal departments, project leads, consultants, and external stakeholders.
• Facilitate project meetings, workshops, and progress reviews.
• Ensure stakeholders are aligned on priorities, timelines, and deliverables.
• Support clear communication of project updates, decisions, and next steps.

Key Performance Matrix

• Deliver accurate and timely project reports and dashboards.
• Maintain strong adherence to project timelines and milestone tracking.
• Ensure risks and issues are identified, documented, and escalated proactively.
• Support effective governance through complete documentation and action tracking.
• Improve project delivery discipline through consistent PMO standards.

Qualifications

• Bachelor’s degree in Business Administration, Project Management, Engineering, Healthcare Administration, or related field.
• 6–9 years of experience in project management, PMO, strategy execution, or transformation.
• PMP, PRINCE2, or similar project management certification is preferred.
• Experience in healthcare, giga-projects, consulting, or complex operating environments is an advantage.

• Project Planning & Execution

• PMO Governance

• Reporting & Analytics

• Stakeholder Coordination
• Attention to Detail
• Problem Solving