Senior Office Admin / Operations Coordinator

About This Role

About the Role:

• Ensure efficient day-to-day office operations, front-office management, and administrative coordination across AGF, maintaining high standards of professionalism, responsiveness, and operational discipline.

• Act as a central coordination point for office management, scheduling, visitor experience, and administrative workflows, supporting seamless execution of operational activities across teams.

• Contribute to operational excellence by standardizing administrative practices, maintaining documentation discipline, and supporting compliance with AGF’s governance frameworks.

What you will do:

• Manage front desk operations, including visitor reception, call handling, and correspondence management.

• Coordinate meeting schedules, room bookings, and shared calendars.

• Provide administrative support to internal teams including documentation, reporting, and coordination.

• Support onboarding logistics including workspace preparation and access coordination.

• Maintain structured filing systems and ensure proper documentation practices.

• Coordinate office supplies, inventory, and vendor relationships.

• Manage inventory of marketing and communication materials (brochures, flyers, banners), ensuring availability, proper storage, and coordination with Communications for replenishment and distribution.

• Support employee travel and transportation arrangements, including booking coordination, itineraries, and logistics.

• Coordinate logistical aspects of internal and external events, including materials preparation, branding setup, and vendor coordination.

• Ensure office environment is professional, organized, and operationally ready at all times.

Qualifications:

• 3–6 years experience in office administration, receptionist, or operations coordination roles.

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal abilities.

• High level of professionalism and customer service orientation.

• Ability to manage multiple priorities in a fast-paced environment.