Senior Executive Human Resources

About This Role

*Please be advised that candidates with experience in construction, trading, and facilities management will be taken into consideration.*

I.              JOB SUMMARY

Senior HR Executive is responsible in providing strategic support to the HR department to established corporate standards and ensures that the company policies and procedures are followed and implemented. Run, oversee and manage the HR department’s operation on day to day business.

II.            Main Duties and Responsibilities

• Manages, organize and oversees of HR administration & HR planning for all departments of the Division.
• Develop & maintain a clear organizational structure & culture.
• Compilation of and adherence to financial Human Resources budgets as set by the Group Management.
• Organization and monitoring of all administrative affairs within the HR department.
• Develop, plan and manage implementation of training activities within the Hotel.
• Administer and manage efficient employee life cycle/ turn-over.
• Management of personnel files and ensures up-to –date documentation.
• Compiles HR report and statistics to establish a benchmark/ trend line.
• Prepares and update of Human Resources corporate policy manual.
• Familiarize and ensure compliance to all legal regulations and Human Resources guidelines issued by the corporate office.
• Strict adherence and compliance to all legal regulations in regard to work permit, health and safety. Etc.
• Initiates the performance appraisal process for all employees.
• Sees to insurance administration, notifies superior in case of deviation or irregularity.
• Source, screen, interview and recruit in co-ordination with the Head of Departments.
• Counseling of employees in confidence and professional matters.
• Maintains a monthly overview of vacation- and public holiday balance of all employees and delivers a monthly consolidated summary to the relevant supervisors.
• Be familiar with all related company documentation and especially with the relevant standards manual within the field of responsibility.
• Enhance employee’s engagement and create positive work environment.
• Performs other duties and responsibilities as assigned by the Managing Director or Board of Directors as and when required.
• Prepares documentation, welcome letters for new arrivals and assist in arranging informal orientation to the new employee.
• Communicate with Airline Companies / Travel Agents and obtain quotes on cheapest fare as required.
• Arrange necessary documentation for exit employees such as final settlements including vacation, ticketing salaries, etc, and final checking of entitlements etc.
• Oversees the hotel’s staff recruitment process in assigned departments to ensure compliance with the hotel’s diversity goals and objectives; ensures that vacancy announcements are posted.
• Oversees staff accommodation
• Employee Engagement initiative
• Employee relations
• Employee trainings and staff development.
• Administer Employee surveys
• Provides advice to Heads of Departments on identifying and solving HR related issues and Personnel legal compliances.
• Manages administrative & HR related proceedings like preparation of offer letter, salary increase, promotion & transfer form, termination, bonus, holidays & policy updates.
• Act as an HR Manager in the absence of HR Manager.
• Update timely recordings of contract renewals, salary increases, etc, on a monthly basis.
• Furnish report to relevant Heads of Department as appropriate.
• Managing Employee Personnel File, ensuring it is organize and up to date.
• Attendance Management
• Managing Leave and Attendance System
• Prepare reports, statistics and other correspondence under the direction of the management or his delegate.

III.           JOB ACCOUNTABILITIES

• Accountable for the Headcount Budget. Ensures the right number of headcount per department to ensure smooth operations in terms of manpower.
• Accountable for the effective & efficient day to day HR Operations.
• Accountable for the compliance in all labor standards as per the UAE Labour Law.
• Delivery and Execution of all trainings as per the approved Training Plan.

IV.           KEY PERFORMANCE INDICATORS (KPIs)

• Staff Turnover (Monthly, Quarterly, Yearly)
• Recruitment Turn-Around
• Trainings delivery and effectiveness
• Employee Satisfaction
• Employee Complaints
• SLA (Service Level Agreements) for the HR Services

V.            COMMUNICATION & WORKING RELATIONSHIPS

External    :       

Recruitment Agents

Travel Agents

External & Technical Training Providers

Internal     :          

General Managers

Head of Departments

All Employees