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Senior Executive Administrative Assistant

JPMorgan Chase
Plano, USA
Full-time
Senior · 8+ years experience
Onsite
Discovered 2 weeks ago
Communication

Full Job Posting

Job Responsibilities

  • Act as a trusted partner and primary point of coordination for senior leaders, proactively anticipating needs, resolving scheduling conflicts and ensuring appropriate preparation and follow-up for key meetings and engagements.
  • Provide senior-level executive support, including complex calendar management, meeting coordination, domestic and international travel, expense management and day-to-day prioritization.
  • Serve as a floor/site management point of contact for CTO, coordinating day-to-day office needs and helping ensure a professional, organized and welcoming workplace experience for employees, senior leaders and visitors.
  • Coordinate CTO leadership visits, Town Halls, employee engagement activities, recognition events, leadership meetings and other site-based activities, supporting planning through execution.
  • Manage events and logistics, including conference rooms, catering, technology requirements, visitor access, seating, communications, materials and on-site execution.
  • Maintain a forward-looking view of CTO events, leadership visits and site activities, proactively identifying conflicts, dependencies and coordination needs.
  • Partner with office of the Chief of Staff, Executive Assistants, Communications and other stakeholders to ensure leadership and employee activities are appropriately coordinated.
  • Maintain confidential information, exercise discretion and sound judgment, and ensure compliance with firm policies and procedures.
  • Build strong relationships across the organization and collaborate effectively with colleagues and stakeholders at all levels.
  • Minimum of 8 years of experience supporting executive-level leadership in a fast-paced and complex environment.
  • Strong organizational skills and demonstrated ability to independently manage multiple priorities.
  • Experience managing complex executive calendars and domestic and international travel.
  • Experience coordinating executive visits, events, large meetings or employee engagement activities.
  • Excellent interpersonal and communication skills with the ability to interact confidently with senior leaders and stakeholders at all levels.
  • Strong attention to detail with demonstrated ability to anticipate needs and proactively resolve issues.
  • Sound judgment and discretion in handling confidential and sensitive information.
  • Proficiency with Microsoft Office tools, including Outlook, PowerPoint, Excel and Teams, and ability to quickly learn and leverage new technologies.
  • Flexibility to support occasional activities outside normal business hours based on leadership visits, events and business needs.
  • Experience supporting senior executives within Technology, Financial Services or another large corporate environment.
  • Experience with office/floor coordination, workplace experience or site operations in addition to executive support.
  • Experience planning and executing leadership visits, Town Halls, employee events and large-scale meetings.

Required Qualifications, Capabilities and Skills

  • Minimum of 8 years of experience supporting executive-level leadership in a fast-paced and complex environment.
  • Strong organizational skills and demonstrated ability to independently manage multiple priorities.
  • Experience managing complex executive calendars and domestic and international travel.
  • Experience coordinating executive visits, events, large meetings or employee engagement activities.
  • Excellent interpersonal and communication skills with the ability to interact confidently with senior leaders and stakeholders at all levels.
  • Strong attention to detail with demonstrated ability to anticipate needs and proactively resolve issues.
  • Sound judgment and discretion in handling confidential and sensitive information.
  • Proficiency with Microsoft Office tools, including Outlook, PowerPoint, Excel and Teams, and ability to quickly learn and leverage new technologies.
  • Flexibility to support occasional activities outside normal business hours based on leadership visits, events and business needs.
  • Experience with office/floor coordination, workplace experience or site operations in addition to executive support.

Preferred Qualifications, Capabilities and Skills

  • Experience supporting senior executives within Technology, Financial Services or another large corporate environment.
  • Experience with office/floor coordination, workplace experience or site operations in addition to executive support.
  • Experience planning and executing leadership visits, Town Halls, employee events and large-scale meetings.

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