Senior Document Controller
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Key skills for this role
About the Role
A critical role exists for a Senior Document Controller, providing high-level administrative support to project management. Responsibilities include maintaining documentation systems, controlling project records, and ensuring confidentiality.
Key Skills for This Role
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Overview
KEO is a creative enterprise, where innovation is a way of life.
We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments.
For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms.
We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.
We invite you to join us.
Why?
When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.
Responsibilities
- Our newest opportunity is for a talented Senior Document Controller to join our award-winning team based within our Amman, Jordan.
- Distance work can be considered if the candidate is based in their home nation (Outside of the GCC).
- This critical role will be responsible for providing high-level administrative support to the Manager and the project.
- We envisage success in this role to include;
- Establishing and maintaining record keeping and filing systems for the project.
- Controlling project documentation as per company’s procedures.
- Advanced working expertise in ACONEX, including workflows, reviews, transmittals, metadata control, and reporting.
- Supporting the project administration including collection of meeting notes into minutes, inputs to project trackers, conducting research, updating databases, and preparing presentations.
- Typing, formatting, and producing documents such as proposals, presentations, correspondence, and standard project reports.
- Filing and retrieving project documents, records and reports. Ensures confidentiality and security of all-project-related documentation.
- Maintaining calendars and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for the project.
- Receiving, downloading, filing, notification and recording of incoming transmittals, information and correspondence for the project.
- Filing, uploading, notification and recording of outcoming transmittals, information and correspondence for the project, including to Client and Authority portals.
- Undertaking document functions internally in accordance with KEO procedures, such as contract signature procedures, purchase order procedures, invoice reporting procedures, and such.
- Liaising with the wider business and client administrators to answers inquiries, researching and resolving problems requiring knowledge of department policies and procedures.
- Managing activities within own field of responsibility.
- Understanding of the Invoicing and Cash Collection processes.
- Demonstrated experience dealing with Client and Authority submission portals and compliance requirements.
Qualifications
To be successful in this dynamic opportunity, we envisage that you will bring a minimum of 5 + years' career experience coupled with proficiency in MS applications (Word, Excel, PowerPoint) Aconex knowledge is mandatory, partnered with a Bachelor’s Degree or Diploma in Administration or equivalent.
Experience working within the Gulf Region is essential whilst a background in the engineering, architectural or construction industry would be viewed favorably.
KEO’s performance is founded upon integrity, results, innovation, safety and our people.
We embrace diversity and recognize its’ contribution to client success wherever we work.
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.
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