Document Controller

Overview

Responsibilities

• Our newest opportunity is for a talented Document Controller to join our team in Dubai, UAE. This position is responsible for managing, tracking, and distributing all project documents, drawings, and correspondence while maintaining document control systems to ensure accuracy, version control, compliance with client and authority requirements, and timely access to updated information for engineers and project managers. We envisage success in this role to include;
• Oversee the proper management, organisation, and filing of all project documents.
• Ensure all project-related documents are accurately recorded, indexed, and archived.
• Implement and maintain document control procedures to meet project requirements and company standards.
• Act as the primary point of contact for all document-related enquiries.
• Coordinate with project teams, contractors, and stakeholders to ensure documents are distributed and filed on time.
• Ensure proper flow of documents between project management teams and clients.
• Use electronic document management systems (EDMS) to track, store, and retrieve documents.
• Set up and maintain document numbering systems and file structures to ensure easy retrieval.
• Perform regular audits and reviews of documents to ensure accuracy and compliance.
• Distribute and issue project documents, such as drawings, reports, contracts, and correspondence, to relevant parties.
• Track document revisions and ensure the most up-to-date versions are available to all stakeholders.
• Ensure that all documents adhere to industry standards, regulations, and client specifications.
• Monitor the progress of document submissions, approvals, and rejections to ensure timely delivery.
• Ensure that documents are properly controlled, updated, and archived in accordance with contractual requirements.
• Offer support to staff in locating documents, managing file systems, and understanding project document requirements.
• Prepare regular reports on document status, including pending approvals, submission deadlines, and document distribution.
• Ensure documentation is up to date and available for inspections or audits.
• Ensure all project documents are finalised, completed, and archived upon project completion.
• Assist with the preparation of final project reports and document handover to clients or stakeholders.