Senior Document Controller

About AECOM

Role Overview

Document Management Duties

• Set up, scan, copy, store, and organize project documents in physical and digital formats.
• Create document templates and maintain physical and digital filing systems.
• Manage documentation requests and securely distribute information to authorized personnel.
• Monitor versions, archive outdated documents, and keep current versions accessible.
• Review records, correct errors, and ensure documentation meets applicable standards and policies.
• Prepare documentation status reports and metrics and resolve document-related workflow issues.

Collaboration and Support

• Liaise with project teams and external stakeholders on information distribution.
• Maintain confidentiality of sensitive and proprietary documentation.
• Train and support team members on document management processes and best practices.

Qualifications

• Proven experience as a Document Controller or in a similar document management role.
• Advanced proficiency in Microsoft Office Suite and SharePoint.
• Hands-on experience with document management software and Common Data Environments.
• Strong knowledge of Information Management Systems, version control, and document lifecycle management.
• Strong organization, attention to detail, data filing, typing, editing, and problem-solving abilities.
• Ability to collaborate across teams, maintain confidentiality, and train team members.
• Ability to obtain necessary security clearances as required by the role.

Onboarding Requirement

• Newly hired employees must attend an in-person Day 1 onboarding at an AECOM office location.