Senior Contract Administrator

Overview

• Contract & Commercial Management

• Review, interpret, and administer head contracts (FIDIC) for assigned commercial projects.
• Ensure compliance with all contractual obligations, including notices, deliverables, insurances, bonds, and warranties.
• Prepare and manage contract correspondence, including notices of delay, extension of time, variation notices, and claims, in accordance with contract requirements and time bars.
• Support negotiation and agreement of contract terms, amendments, and commercial resolutions with clients and key subcontractors.

• Variations, Claims & Dispute Support

• Identify, evaluate, and price variations and claims arising from design changes, site conditions, client instructions, and program impacts.
• Prepare variation proposals, substantiation, and supporting documentation for client approval.
• Assist in the preparation and defense of contractual claims, including delay and disruption claims, in collaboration with planners and project managers.
• Support the Contracts Manager in managing and resolving commercial issues and disputes with clients and subcontractors, escalating as needed.
• Subcontract Administration
• Prepare and issue tender packages to subcontractors, including scopes of work, commercial conditions, and tender evaluation criteria.
• Evaluate subcontractor tenders, support negotiation of terms, and make recommendations for award.
• Draft, review, and administer subcontracts, ensuring back-to-back alignment with head contract obligations.
• Manage subcontractor progress claims, variations, extensions of time, and final accounts, ensuring timely assessment and payment in line with contract requirements.

• Cost Control, Reporting & Forecasting

• Assist in preparing and maintaining project budgets, cost plans, and cash flow forecasts.
• Prepare monthly cost reports, including cost to complete, committed and incurred costs, and forecast final cost.
• Track and report on commercial performance indicators, including margin, variation status, contingency usage, and risk/opportunity registers.
• Work with finance and project teams to reconcile project accounts, address discrepancies, and support accurate revenue recognition.

• Procurement & Commercial Risk Management

• Support development and implementation of procurement strategies for trades and suppliers aligned with project program and budget.
• Identify commercial and contractual risks, propose mitigation measures, and ensure they are reflected in contracts and commercial arrangements.
• Ensure appropriate levels of insurance, securities, guarantees, and warranties are in place and maintained throughout the project.
• Assist in supplier and subcontractor performance reviews from a commercial standpoint.

• Documentation & Governance

• Maintain comprehensive and well-organized commercial records, including correspondence, contract documents, variations, claims, minutes, and approvals.
• Ensure adherence to company commercial policies, procedures, and delegations of authority.
• Contribute to internal audits, commercial reviews, and lessons-learned activities.
• Support the preparation of project close-out documentation, including final accounts and commercial reports.