Senior Construction Documentation & Contracts Coordinator

Job Overview

Construction & Project Documentation

• Manage complete construction and project documentation.
• Prepare, review, organize, and update project files and document registers.
• Handle BOQs, quotations, tenders, contracts, work orders, and project documentation.
• Maintain drawings, specifications, material submissions, technical documents, and revision records.
• Prepare correspondence, letters, transmittals, and submissions.
• Maintain records of approvals, comments, revisions, and pending documents.
• Coordinate documentation among management, engineers, project managers, consultants, subcontractors, and suppliers.
• Ensure document numbering, revision control, filing, and retrieval.

Contract Preparation & Administration

• Draft construction-related contracts for clients, subcontractors, suppliers, and other parties.
• Prepare subcontract agreements, work orders, purchase-related agreements, and project contractual documents.
• Review contracts for completeness, accuracy, and consistency with approved commercial terms.
• Maintain contract registers and track contract status, renewals, amendments, and expiry dates.
• Prepare amendments, addendums, variations, extensions, and contract correspondence.
• Coordinate contract execution, signatures, distribution, and follow-up on outstanding documents.

Commercial & Authority Documentation

• Prepare, review, and maintain BOQs and quantity-related documents.
• Assist with tender documentation, tender submissions, quotations, and supporting commercial documents.
• Submit applications and supporting documents through relevant UAE government and authority portals.
• Follow up on permits, approvals, NOCs, certificates, revisions, and additional authority requirements.
• Ensure submissions are accurate, complete, recorded, and made within required deadlines.

Mandatory Requirements

• At least 5–7 years of relevant UAE construction or contracting experience.
• Strong practical knowledge of construction documentation and project administration.
• Proven contract preparation and contract administration experience.
• Hands-on experience with UAE government portals and authority submissions.
• Experience with BOQs, tenders, quotations, and subcontractor or supplier documentation.
• Native Arabic ability with excellent Arabic reading and writing skills.
• Good written and spoken English.
• Excellent Microsoft Word and Excel knowledge.
• Strong organizational, communication, follow-up, multitasking, and accuracy skills.

Preferred Experience

• Construction contracts and subcontract agreements.
• Contract amendments, addendums, variations, and claims documentation.
• Tender, quotation, and BOQ preparation or review.
• Government permits, NOCs, municipality, and other authority submissions.
• Technical and material submissions and drawing or document revision control.
• Arabic government correspondence and UAE construction company procedures.

Work Location

• Work location is in person.