Senior Administrative Assistant

Job description

Role Overview

Key Responsibilities

• Manage written and verbal communications effectively.
• Coordinate meetings, teleconferences, video conferences, and catering arrangements.
• Prepare reports, presentations, correspondence, and expense reports.
• Perform general office administration, including phone coverage and mail distribution.
• Create, organize, and maintain departmental files and records.
• Support the planning and coordination of events, social gatherings, vendor lunches, and training activities.
• Assist with additional administrative duties and special projects as assigned.

Qualifications and Experience

• A combination of education and directly related experience totaling five (5) years is required.
• A Diploma or Bachelor's degree or equivalent qualification is preferred.
• Knowledge of job-related technical procedures, processes, and administrative practices.
• Proficiency in Fluor specialized software and business systems.
• Must be authorized to work in Saudi Arabia.
• Required Skills
• Strong communication skills to work effectively with management, coworkers, clients, vendors, contractors, and visitors.
• Advanced computer skills, including word processing, email, spreadsheets, and presentation software.
• Strong verbal and written communication skills.
• Strong attention to detail with the ability to work efficiently and meet deadlines.
• Ability to effectively manage administrative tasks using various software applications and office tools.
• Strong organizational, coordination, and time management skills.
• Ability to work independently while effectively supporting team objectives and business goals.
• Professional Development and Engagement
• Participate in department meetings, training sessions, and company functions.
• Represent the company professionally when interacting with external clients and stakeholders.
• Engage in Fluor University programs for training, professional growth, and career development.
• Support knowledge-sharing initiatives through Fluor knowledge management portals and communities.
• Contribute to continuous learning, collaboration, and organizational improvement initiatives.