Senior Accountant

About This Role

The main job purpose and role is to provide full accounting data entry and Report to HO office.

The Job role is to control all the financial and accounting activities like petty cash handling, Suppliers invoicing receiving and entering in the system, preparing bank payment vouchers and other journal entries and then prepare the Financial as per the available data.

The Full job detail and description are in bellow Point (Major Responsibilities).

Major Responsibilities

Accounts & Finance Responsibilities

1. Prepare bank payment vouchers from the system for suppliers and other parties as required.
2. Record all employees’ visa costs in the system.
3. Review and verify Purchase Orders and ensure approval through ERP.
4. Handle petty cash transactions.
5. Prepare petty cash vouchers and maintain records in Excel.
6. Enter petty cash vouchers into the system.
7. Process petty cash reimbursements.
8. Record all supplier invoices in the system.
9. Enter subcontractor and outsourced labor bills into the system.

Inventory Control

1. Monitor and control inventory transactions in the system.
2. Record material receipts, issues, and transfers accurately.
3. Perform regular stock reconciliation between physical and system records.
4. Coordinate with storekeepers and procurement for inventory accuracy.
5. Track inventory consumption and report variances.
6. Assist in stock valuation and inventory reporting.

Document & Record Management

1. Maintain proper filing of records as per the following categories:

• Bank Payment Vouchers File
• Supplier Invoices File
• Petty Cash Vouchers File
• Journal Vouchers File
• Sales Invoices File
• Project Certification File

Accounts Receivable & Payable

1. Prepare client invoices and debit notes, record them in the system, and submit to Head Office.
2. Handle supplier cheques for payments.
3. Prepare supplier aging reports for payment planning.

Month-End Closing Activities

1. Perform the following month-end tasks:

a. Maintain prepaid expenses (rent, license, insurance, etc.) in Excel and record in the system.

b. Calculate fixed asset depreciation in Excel and pass journal vouchers.

c. Prepare and record accruals.

d. Calculate workshop costs (percentage calculation and allocation to projects).

e. Allocate workshop costs project-wise in the system.

f. Transfer costs to Work-in-Progress (WIP) by project and account when invoicing is pending.

g. Transfer costs from WIP when invoicing is required.

h. Follow up with project managers and document controllers for interim and work completion certificates (WCC).

i. Record salaries, overtime, and employee advance deductions.

j. Perform additional tasks as required by management.

Financial Reporting

1. Prepare full financial statements, including:

a. Balance Sheet Breakdown

b. Balance Sheet Summary with prior year comparison

c. Income Statement Breakdown

d. Income Statement Summary with prior month and prior year comparison

e. Revenue Breakdown

f. Property, Plant & Equipment (PP&E) schedule

g. Provisions and advances control breakdown

h. Accounts Receivable (A/R) and Accounts Payable (A/P) schedules