Secretary / Executive Administrative Assistant

Position overview

Key responsibilities

• Provide administrative and executive support to the CEO; manage calendars, appointments, meetings, and scheduling.
• Answer, screen, and direct phone calls; monitor and respond to emails and correspondence as appropriate.
• Prepare documents, letters, reports, spreadsheets, and other business materials; maintain electronic and physical files.
• Coordinate meetings and preparation, take notes, and track action items, deadlines, and follow-up tasks.
• Assist communication among the CEO, management, employees, vendors, and outside contacts; handle confidential information discreetly.
• Perform data entry, maintain company records, order office supplies, and support office organization.
• Help ensure appointments, deadlines, and follow-ups are not missed; assist with special projects and other assigned administrative duties.

Qualifications

• Three or more years of Executive Assistant, Office Manager, Secretary, Administrative Assistant, or similar professional office experience is preferred.
• Previous direct support to an executive, owner, or senior-level manager is strongly preferred.
• Strong organization, time management, attention to detail, follow-through, written and verbal communication, and phone and email etiquette are expected.
• Ability to manage multiple priorities in a fast-paced environment, work independently, take initiative, and maintain professionalism, discretion, and confidentiality.
• Microsoft Office proficiency, including Word, Excel, and Outlook, and general computer and office technology proficiency are required.
• Candidates should be dependable, punctual, reliable, and comfortable communicating with executives, employees, vendors, and other business contacts.

Compensation and benefits

• Pay is $22.00–$25.00 per hour, depending on experience.

Schedule

• Monday through Friday, 8:30 AM–4:30 PM.
• Employment type is full-time.

Workplace

• The position is full-time and in person.

Application

• Submit a resume detailing relevant administrative, executive assistant, or office management experience.