Secretary
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About the Role
Established in 1998, Al Maha Properties LLC is a Dubai-based real estate company specializing in property management, leasing, and brokerage services.
Key Skills for This Role
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Company Description
Established in 1998, Al Maha Properties LLC is a Dubai-based real estate company specializing in property management, leasing, and brokerage services.
With over 28 years of experience and a portfolio of 500+ properties under management, we are committed to delivering professional, reliable, and client-focused real estate solutions.
We are currently seeking a highly organized and professional
Secretary
to support our daily operations and contribute to the continued success of our growing team.
Responsibilities
- Manage office correspondence, emails, telephone calls, and document filing.
- Coordinate with tenants, landlords, contractors, and government authorities.
- Prepare tenancy contracts, renewals, notices, and property management documentation.
- Maintain accurate records of tenants, landlords, properties, and lease agreements.
- Schedule meetings, property inspections, maintenance appointments and follow ups.
- Assist in rent collection follow ups and tenancy administration.
- Prepare and organize legal and supporting documents for rental dispute cases.
- File rental dispute cases and follow up on case progress with the Rental Disputes Center.
- Visit the RDC, Courts, and relevant government departments when required.
- Coordinate with legal consultants, property managers, landlords, and tenants regarding dispute matters.
- Maintain confidentiality and ensure proper record keeping of all legal and tenancy related documents.
- Provide administrative support to the Property management and legal departments.
Requirements
- Previous experience as a Secretory in Property management field.
- Experience providing executive administrative assistance and supporting senior-level management
- Knowledge of tenancy contracts, Ejari procedures and rental dispute processes in Dubai.
- Ability to prepare, organize, and submit legal and tenancy related documentation.
- Excellent communication, organizational, and follow up skills.
- Proficiency in Microsoft Office applications.
- Valid UAE driving license is an advantage.
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred
Personal Attributes
- Honest, trustworthy and highly organized.
- Strong attention to detail.
- Professional and confident in dealing with clients and authorities.
- Dedicated, committed, and capable of handling multiple tasks efficiently.
- Able to work independently and meet deadlines.
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