Secretary

Overview

Key Responsibilities

• Provide full secretarial and administrative support to the Commercial Manager.
• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare, format, and maintain correspondence, reports, presentations, and other documents.
• Coordinate internal and external meetings, including preparation of agendas and meeting minutes.
• Maintain and update departmental records, files, and document registers.
• Handle incoming and outgoing correspondence, emails, and telephone communications.
• Liaise with project teams, clients, consultants, subcontractors, and internal departments.
• Track action items and follow up on pending matters to ensure timely completion.
• Assist in the preparation and submission of commercial reports, proposals, and contractual documentation.
• Manage confidential information with discretion and professionalism.
• Support document control activities and ensure proper filing of commercial records.
• Perform general office administration duties and other tasks assigned by the Commercial Manager.

Requirements

• Bachelor's Degree or Diploma in Business Administration, Management, or a related field.
• Minimum 5 to 10 years of experience as a Secretary, Executive Assistant, or Administrative Assistant, preferably within the construction, engineering, or contracting industry.
• Excellent written and verbal communication skills in English.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience in preparing professional correspondence and reports.
• Strong organizational and multitasking skills.
• Ability to work under pressure and meet deadlines.
• High level of confidentiality, professionalism, and attention to detail.
• Knowledge of commercial, contracts, or construction documentation will be an advantage.

Preferred Qualifications

• Experience working in a Commercial, Contracts, Tendering, or Project Management department.
• Familiarity with ERP systems and document management systems.
• Arabic language skills will be an added advantage.