Secretary
About Us: At Fanar Lighting Solutions, we specialize in illuminating spaces with innovative, high-quality, and energy-efficient lighting designs and products. From commercial projects to residential aesthetics, our focus is on delivering brilliance.
Skills
About This Role
About Us
At **Fanar Lighting Solutions**, we specialize in illuminating spaces with innovative, high-quality, and energy-efficient lighting designs and products.
From commercial projects to residential aesthetics, our focus is on delivering brilliance.
We are currently seeking a highly organized, professional, and welcoming **Secretary** to join our team, manage our front office, and provide essential administrative support to ensure our daily operations run flawlessly.
Role Overview
As the Secretary, you will often be the first point of contact for our clients, suppliers, and partners, making you the face and voice of Fanar Lighting Solutions.
You will be responsible for handling clerical and administrative tasks, managing communications, scheduling meetings, and supporting our management and sales teams.
The ideal candidate is a proactive problem-solver, a skilled multitasker, and possesses excellent communication skills.
Key Responsibilities
- Welcome and greet visitors, clients, and vendors warmly, directing them to the appropriate person or meeting room.
- Answer, screen, and forward incoming phone calls, and manage the company’s general email inbox.
- Prepare, format, and proofread documents, emails, letters, and business presentations (e.g., assisting the sales team with lighting quotations or project proposals).
- Maintain and update internal databases and contact lists.
- Manage schedules, arrange appointments, and coordinate internal and external meetings.
- Set up and maintain organized physical and digital filing systems for important company documents.
- Handle incoming and outgoing mail, packages, and courier deliveries.
- Monitor office supplies and place orders when inventory is low to ensure the office is well-equipped.
- Provide general administrative support to the General Manager and other departments as needed.
Qualifications & Requirements
- High school diploma; an additional certification or degree in Office Administration, Business, or a related field is a strong advantage.
- Minimum of 2 years of proven experience as a Secretary, Administrative Assistant, or Front Desk Representative.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Outstanding communication and interpersonal skills in English (written and verbal); fluency in Arabic is highly desirable.
- Strong organizational and time-management abilities, with a knack for prioritizing tasks in a fast-paced environment.
- High degree of professionalism, reliability, and a polite, welcoming demeanor.
- Experience in a trading, construction, or engineering company is a plus.
What We Offer
- Competitive salary based on experience.
- Comprehensive medical insurance.
- A bright, supportive, and professional office environment.
- Standard office working hours [e.g., Sunday to Thursday, 8:00 AM – 5:00 PM].
- Pay: QAR5,300.00 per month
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