Secretary cum HR Assistant

Overview

Administrative & Secretarial Duties

• Manage daily office operations and administrative activities.
• Handle incoming calls, emails, and business correspondence professionally.
• Schedule appointments, meetings, and maintain management calendars.
• Prepare reports, letters, presentations, and business documents.
• Maintain filing systems, records, and confidential company documents.
• Coordinate travel arrangements, hotel bookings, and business meetings when required.
• Assist management with day-to-day secretarial and administrative tasks.
• Monitor office supplies and coordinate procurement activities.
• Ensure compliance with Qatar Labor Law and company policies.

Human Resources Duties

• Maintain employee records, attendance, leave, and HR documentation.
• Support onboarding and orientation of new employees.
• Prepare employment contracts, offer letters, and HR-related correspondence.
• Coordinate employee visa, labor, and other personnel and maintain documentation.
• Assist in payroll preparation by maintaining attendance and leave records.
• Handle staff attendance, leave requests, and payroll coordination.
• Assist in performance appraisal processes and disciplinary actions.
• Support HR in organizing training and development programs.
• Respond to employee queries regarding HR policies, benefits, grievances and procedures.

Qualifications & Skills

• Bachelor's Degree in Business Administration, Human Resources, Management, Commerce, or a related field.
• Experience of minimum 1-2 years with handling HR software, ERP systems, or attendance management systems.
• Experience in **Import & Export, Retail, Trading, FMCG, or Showroom operations** will be an advantage.
• Knowledge of HR procedures, recruitment processes, payroll and employee documentation.
• Ability to coordinate effectively with employees, suppliers, and management.
• Familiarity with labor laws and HR best practices is preferred.
• Excellent verbal and written communication skills in English.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Job Types: Full-time, Permanent

Application Question(S)

• Can you join immediately?
• what is your visa status?

Language

• English (Preferred)