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Secretary - Chief Operations Officer

Zoya Developments L.L.C
Dubai, UAE
fulltime
Executive
Today
Administrative SupportCalendar ManagementTravel ArrangementsMeeting CoordinationMicrosoft Office SuiteOutlook
Free

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Zoya Developments

is seeking a highly organized, proactive, and professional

Secretary to the Chief Operations Officer (COO)

to provide comprehensive administrative and executive support.

The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Experience in the contracting or construction industry will be a distinct advantage.

Key Responsibilities

  • Manage the COO's calendar, appointments, meetings, and daily schedule.
  • Prepare, draft, and maintain correspondence, reports, presentations, and meeting minutes.
  • Maintain project records, contracts, technical documents, and confidential files.
  • Monitor incoming and outgoing correspondence and ensure timely follow-up.
  • Prepare and organize operational reports and project status updates.
  • Track action items and follow up with relevant departments to ensure timely completion.
  • Assist in preparing project documentation and contract-related correspondence.
  • Ensure the confidentiality of sensitive company and project information.
  • Perform any other duties assigned by the Chief Operations Officer.

Qualifications & Requirements

  • Bachelor's degree or Diploma in Business Administration or a related field.
  • 1–2 years of experience as an Executive Secretary or Personal Assistant, preferably within the contracting or construction industry.
  • Excellent command of English (Arabic is an added advantage).
  • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
  • Experience with document control systems will be an added advantage.
  • Excellent organizational, communication, and time management skills.
  • Ability to work under pressure and manage multiple priorities with professionalism.
  • High level of integrity, discretion, and confidentiality.

How To Apply

please send your updated CV to

[email protected]

with the

subject line: COO Secretary

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