Secretary / Administrative Assistant

Company Description

Key Responsibilities

• Manage incoming calls and act as the first point of contact for clients
• Record client enquiries clearly and coordinate with the internal team for quotations
• Follow up with clients after quotation submission until order confirmation (Job-in-Hand)
• Maintain and organize company records, documents, and client data
• Coordinate with PRO for documentation and government-related processes
• Schedule meetings and support management with day-to-day operations
• Assist across departments including sales, HR, and finance when required

Requirements

• Fluent in English (mandatory); Arabic is an advantage
• Strong communication and follow-up skills (very important)
• Highly organized with the ability to manage multiple tasks
• Prior experience in administrative or coordination roles preferred
• Comfortable handling clients over phone and email
• Proficient in MS Office and basic business tools
• Must be currently based in Dubai

What We’re Looking For

• Someone proactive — not just taking notes, but following up and closing loops
• Strong sense of responsibility and ownership
• Ability to handle client communication professionally and confidently

We Offer

• Salary: AED 3,000 – AED 4,000 (based on experience)
• 5 working days per week
• Opportunity to grow within a structured and expanding organization