Secretary

Job Purpose

Job Role Functions

• Manage calendars, appointments, meetings, workshops, and departmental activities.
• Prepare agendas, minutes, presentations, reports, correspondence, and other departmental documents.
• Maintain document registers, action trackers, schedules, status reports, and administrative records.
• Support procurement, travel arrangements, meeting logistics, visitor arrangements, access requests, and onboarding requirements.
• Monitor office supplies and coordinate general administrative and operational requirements.
• Handle confidential commercial, technical, and business-related documentation with discretion and integrity.
• Ensure compliance with company policies, procedures, information-management requirements, and departmental standards.

Qualifications and Experience

• Bachelor's degree or Diploma in Business Administration, Office Management, Secretarial Studies, Information Technology Administration, or a related field.
• Minimum of 5 years' experience in a secretarial, executive assistant, administrative support, or coordination role.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience using Electronic Document Management Systems, collaboration platforms, and document management systems.
• Familiarity with Microsoft Teams, SharePoint, cloud-based collaboration tools, or similar digital workplace platforms is preferred.
• Strong written and verbal communication skills in English.
• Strong organizational, coordination, and time-management skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Ability to work independently while coordinating effectively with the wider team.