Secretary
Role Overview
Provide complete secretarial/clerical service including time management, staff supervision, correspondence, and clerical responsibilities for the department.
Key Skills for This Role
Full Job Posting
Job Purpose
Provide complete secretarial/clerical service including time management, staff supervision, correspondence, and clerical responsibilities for the department.
Job Context & Major Challenge(s)
Observe and apply strict levels of confidentiality, decorum and discretion to all matters related to performance and administration of personal affairs.
Working for senior management and periodically dealing with short deadlines and time pressure to meet deliverables for customers and stakeholders.
Key Job Accountabilities
- Act as first point of contact for internal and external visitors wishing to contact the line manager.
- Provide complete correspondence service for the line manager, routing correspondence and typing/drafting replies.
- Organise and retrieve data from SAP, Access and appropriate data files and update records in corporate systems.
- Provide a time management diary service and ensure the department manager is prepared for scheduled meetings.
- Identify and deal with problems and issues on behalf of the line manager to ensure smooth running of the department.
- Prepare memos/communication, including workflows and other documentation as directed by the Line Manager.
- Maintain records/files, replenish stationery, and arrange servicing of office equipment.
- Support travel arrangements, including arranging complex itineraries/venues.
Qualifications
- Secretarial Diploma.
- 4 years' of experience with a recognised organisation.
- Good command of written and spoken English.
- Advanced keyboard and computer skills.
- Ability to prepare good standard reports in the English Language.
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