SAP & Budget Analyst

Job Purpose / Objective

Budget & Cost Analysis (Internal and External)

• Analyze material and contractor spend patterns and planned and unplanned maintenance work, providing cost saving recommendations to the Operation’s Leadership Teams (Maintenance, Production, Technical, TA, and Projects).
• Monitor the Operation Cost Centers’ spending against budget and report abnormalities to the Operation’s Leadership Teams.
• Conduct cost analysis for the Maintenance Contractors and provide gap closure recommendations to Maintenance leadership.
• Coordinate cost optimization and control activities in the Operational areas. Prepare and present status reports to Plant Leadership Team.

Routine Duties

• Coordinate Maintenance Department yearly budget by analyzing historic patterns and planned maintenance work.
• Inputs the Maintenance Master Data in SAP such as, Functional Locations, Equipment Master Data, and Bill of Materials.
• Create Preventive Maintenance Plans and Job Task Lists in SAP for plant asset maintenance.
• Support the Material Review Board with the necessary spare part analysis, including movement trends.
• Provide SAP Technical Support for the entire Plant to rectify the issue when users cannot perform due to unidentified reasons

Routine Duties

• Coordinate Maintenance Department yearly budget by analyzing historic patterns and planned maintenance work.
• Inputs the Maintenance Master Data in SAP such as, Functional Locations, Equipment Master Data, and Bill of Materials.
• Create Preventive Maintenance Plans and Job Task Lists in SAP for plant asset maintenance.
• Support the Material Review Board with the necessary spare part analysis, including movement trends.
• Provide SAP Technical Support for the entire Plant to rectify the issue when users cannot perform due to unidentified reasons
• Provide support for SAP upgrades, disaster recover tests, SAP maintenance and any SAP / Meridium interface for ERG.
• Monitor & support in controlling the Overtime rate for the department
• Review all Maintenance invoices and confirm charges prior to submittal to Maintenance Management team.
• Monitor and follow up with the service entry sheet (SES) entries for each section to pay contractors and provide support when needed.

Policies, Systems, Processes and Procedures

• Contribute and recommend opportunities for the continuous improvement of Departmental systems, policies, processes and practices taking into account ‘international leading practices’ in order to improve productivity and operational efficiency.
• Provide critical input to support the development of Section’s systems, policies, processes, and procedures in order to meet business requirements.
• Implement all relevant Section’s policies, processes, procedures and instructions so that work is carried out in a controlled and consistent manner.

Quality, Health, Security, Safety and Environment

• Ensure compliance with regulatory requirements and relevant quality, health, safety, security and environmental procedures and controls across the Department to guarantee employee safety and delivery of high quality products/services.
• Participate in all Audits and ensure completeness of actions / findings - if any - on time.
• Encourage the team for active participation in Q-Safe programs, and ensure compliance in all monthly safety and communication meetings.

Reporting

• Provide equipment maintenance histories to Maintenance, Technical, and Production.
• Conduct monthly Work Order data analysis and generates performance reports.
• Prepare monthly cost analysis and accrual reports for Finance
• Review maintenance contract spend patterns and expiry dates. Reports status to DSR’s on a monthly basis.
• Ensure that all relative reports are prepared timely and accurately, and meet the Department’s requirements, policies and standards.
• Provide all data & cost reports needed for the OPE department

Qatarization

• Contribute to the development of Qatari employees. This accountability is applicable to expatriate employees only.

Required

Preferred

Required

Preferred

Other Job Specific Requirements and/or Vocational Accreditations

• Advance knowledge in SAP PM Module.
• Advance knowledge in Microsoft Office.
• Working knowledge of SAP Materials Management and Finance Module.
• Ability to provide SAP training to end users.
• Ability to make SAP configuration and customization
• Advanced proficiency in communication skills
• Member of the SAP Best Practice Team
• Represent maintenance in Solomon and Townsend benchmarking studies.
• Represent Maintenance for any SAP upgrade

Preferred