Retrofit Manager

Job Overview

1. Project Planning & Delivery

• Lead end-to-end delivery of MEP retrofit and refurbishment projects across commercial, residential, retail, hospitality, healthcare, and mixed-use facilities.
• Manage retrofit initiatives including HVAC upgrades, chiller optimization, BMS improvements, lighting retrofits, pump and motor replacements, electrical system upgrades, water-saving systems, and other energy performance enhancement works.
• Develop project scopes, technical specifications, cost estimates, timelines, and resource plans.
• Ensure projects are delivered in accordance with approved budgets, schedules, quality standards, and contractual obligations.
• Oversee project execution from design review, procurement support, contractor mobilization, installation, testing, commissioning, handover, and close-out.

2. Energy Efficiency & Sustainability

• Identify and recommend opportunities for energy savings, operational efficiency, and lifecycle cost reduction across facilities.
• Support the implementation of energy conservation measures (ECMs) and sustainability improvement initiatives.
• Analyze energy consumption trends, building performance data, and equipment condition to propose technically sound retrofit solutions.
• Work closely with energy auditors, OEMs, and consultants to develop business cases for retrofit and efficiency improvement projects.
• Monitor and report on project outcomes, including energy savings, ROI, payback period, and operational performance improvements.

3. Technical Oversight

• Provide technical leadership on MEP systems including HVAC, electrical, plumbing, firefighting, controls, and automation systems.
• Review drawings, technical submittals, method statements, material specifications, and shop drawings to ensure compliance with project requirements.
• Conduct site surveys, technical assessments, asset evaluations, and feasibility studies for retrofit and refurbishment works.
• Ensure compatibility of new systems with existing infrastructure and minimize disruption to ongoing facility operations.
• Support troubleshooting and resolution of technical issues during project execution and post-handover stages.

4. Stakeholder & Client Management

• Act as the key focal point for clients, consultants, contractors, and internal stakeholders for all assigned retrofit projects.
• Engage with clients to understand operational needs, budget considerations, and performance objectives.
• Present technical proposals, project updates, risks, and recommendations to senior management and clients.
• Coordinate with operations, maintenance, procurement, HSE, commercial, and finance teams to ensure smooth project delivery.
• Build strong relationships with suppliers, OEMs, ESCOs, and specialized subcontractors.

5. Performance Monitoring & Continuous Improvement

• Track project KPIs including schedule adherence, cost control, quality, energy savings, and client satisfaction.
• Conduct post-project reviews to assess outcomes, lessons learned, and improvement opportunities.
• Support development of retrofit standards, project delivery processes, and technical best practices within the FM organization.
• Maintain accurate project documentation, reports, risk registers, change logs, and close-out records.
• Identify innovation opportunities in smart building technologies, automation, energy monitoring, and asset optimization.

Qualifications/Requirements

• Bachelor’s degree in mechanical engineering, Electrical Engineering, Electromechanical Engineering, or related discipline.
• Master’s degree or professional certifications in Project Management, Energy Management, or Sustainability will be an advantage.
• PMP, PRINCE2, CEM, CMVP, LEED, or similar certification is preferred.
• Minimum 8–12 years of relevant experience in facilities management, MEP projects, building retrofit, or refurbishment projects.
• At least 4–5 years in a managerial or project leadership role handling retrofit and energy efficiency projects.
• Proven experience in managing MEP retrofit projects in large buildings or multi-site FM portfolios.
• Strong exposure to refurbishment, asset modernization, energy-saving projects, and operational improvement initiatives.
• Experience working in a large FM company, MEP contractor, ESCO, or property management environment is highly desirable.