Reporting Specialist

Overview

Job Description

Reporting Specialist

What You'Ll Be Doing

• Collect weekly and monthly reports from contractors, consultants, and project stakeholders.
• Consolidate project information into standardized reporting formats.
• Review submitted reports for completeness, accuracy, and consistency.
• Follow up with stakeholders to obtain missing information and clarify discrepancies.
• Maintain reporting schedules and ensure timely submission of all project reports.
• Prepare project dashboards, performance reports, and management presentations.
• Track and report key project metrics including progress, schedule status, budget performance, risks, issues, and milestones.
• Monitor project KPIs and highlight trends requiring management attention.
• Support development and continuous improvement of reporting tools and templates.
• Coordinate with planning and project controls teams to obtain schedule updates.
• Analyze project progress against approved baselines and milestones.
• Support preparation of weekly, monthly, and executive progress reports.
• Track critical activities, delays, and recovery actions.
• Liaise with project managers, engineers, contractors, consultants, and client representatives.
• Coordinate reporting requirements across multiple workstreams and disciplines.
• Ensure alignment of reporting outputs with project governance requirements.
• Support reporting requirements for management meetings, workshops, and stakeholder reviews.
• Validate data received from project stakeholders prior to reporting.
• Identify inconsistencies, gaps, and reporting risks.
• Perform trend analysis and prepare summary findings for management review.
• Ensure data accuracy and integrity across all reporting platforms.
• Maintain organized records of reports, submissions, presentations, and project documentation.
• Manage document version control and reporting archives.
• Support preparation of project closeout reports and lessons learned documentation.
• Ensure compliance with project reporting procedures and document management standards.
• Assist in preparation of executive reports, briefing notes, and management summaries.
• Support preparation of ad hoc reports requested by project leadership.
• Prepare graphical representations of project performance data, including charts and dashboards.
• Contribute to continuous improvement of reporting processes and reporting automation.
• Support collection and reporting of HSE performance metrics.
• Track safety observations, incidents, and compliance indicators.
• Assist with reporting of quality, environmental, and operational performance data.

What Required Skills You'Ll Bring

• Bachelor's Degree in Engineering, Project Management, Business Administration, Construction Management, or related discipline.
• Minimum 2 years of experience in project reporting, project controls, PMO, or project coordination.
• Experience supporting infrastructure, construction, aviation, or large-scale development projects is preferred.
• Experience coordinating information from multiple stakeholders and project teams.
• Familiarity with project reporting and performance monitoring processes.
• Strong proficiency in Microsoft Excel, PowerPoint, and Word.
• Experience with reporting tools such as Power BI, Tableau, Primavera P6, or equivalent is an advantage.
• Strong analytical and data management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple reporting deadlines simultaneously.
• Strong organizational and stakeholder coordination capabilities.

What Desired Skills You'Ll Bring

• Experience working within PMO or project controls environments.
• Experience on airport, transportation, or major infrastructure projects.
• Familiarity with project scheduling and earned value reporting concepts.
• Knowledge of reporting governance and project management best practices.
• Experience using digital reporting platforms and dashboard solutions.
• Ability to prepare executive-level reports and presentations.
• Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
• We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars!
• Imagine next and join the Parsons quest—APPLY TODAY!
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• To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.