{bc}
Apply
ashby

Recruiting Coordinator

Outset
San Francisco, USA
Full-time
Entry · 1+ years experience
Hybrid
USD 100000-120000 yearly / year
Discovered 1 months ago
Ashby

Full Job Posting

Responsibilities

  • Coordinate a high volume of interviews across multiple teams, job functions, time zones, and hiring stages.
  • Own end-to-end interview scheduling, including complex panel interviews, last-minute changes, reschedules, and candidate communications.
  • Partner closely with recruiters, hiring managers, interviewers, and executive assistants to create efficient, seamless interview processes.
  • Serve as a primary point of contact for candidates, delivering timely, professional, and warm communication throughout the recruiting process.
  • Maintain accurate candidate, interview, and hiring data in the applicant tracking system - Ashby.
  • Prepare interview agendas, collect interviewer feedback, monitor completion, and follow up to keep decisions moving quickly.
  • Support recruiting events, hiring days, campus programs, referral initiatives, and other high-volume talent programs as needed.
  • Coordinate candidate travel, expense reimbursements, offer-related logistics, background checks, and onboarding handoffs where applicable.
  • Identify scheduling bottlenecks and recurring process issues; recommend and implement practical improvements.
  • Create and maintain recruiting documentation, templates, reporting trackers, and process guides.
  • Help build scalable recruiting operations that can evolve as the company grows.

Qualifications

  • 1-3 years of recruiting coordination or similar scheduling-intensive experience.
  • Experience supporting high-volume hiring in a startup, high-growth, fast-paced environment.
  • Proven ability to manage numerous active candidates and interviews at once without sacrificing accuracy, responsiveness, or candidate experience.
  • Strong calendar management skills and comfort coordinating complex schedules across time zones.
  • Familiarity with Ashby.
  • Excellent written and verbal communication skills, with a polished, candidate-centered approach.
  • Strong attention to detail, sound judgment, and the ability to prioritize effectively when plans change quickly.
  • A proactive, resourceful mindset - you anticipate issues, solve problems independently, and know when to escalate.
  • Comfort working with ambiguity and building processes in an environment where priorities and hiring plans may shift.
  • Commitment to confidentiality, inclusive hiring practices, and a positive candidate experience.

Apply for this job in 1 click

Skip the repetitive application forms

Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.

Sarah M.James T.Maya R.

Trusted by over 500,000 job seekers on Base Career

Start Free Today

More from this employer

More jobs at Outset

Account Executive - Financial Services

San Francisco, USA

Discovered 2 days agoFull-time

Account Executive - Media & Entertainment

San Francisco, USA

Discovered 2 days agoFull-time

Account Executive - Retail

San Francisco, USA

Discovered 2 days agoFull-time

Product Designer

San Francisco, USA

Discovered 2 days agoFull-time

Account Executive - Pharma

San Francisco, USA

Discovered 2 days agoFull-time

Research Engineer

San Francisco, USA

Discovered 2 days agoFull-time

Research Scientist

San Francisco, USA

Discovered 2 days agoFull-time

Global Account Manager - Consulting & Research Agencies

San Francisco, USA

Discovered 2 days agoFull-time