Receptionist (UAE National)

Overview

Why This Role Matters

Front Desk & Office Administration

• Serve as the first point of contact for visitors, employees, and external partners, ensuring a professional and welcoming environment.
• Provide reception support and general office administrative assistance.
• Monitor the Outlook inbox and ensure internal and external inquiries are addressed promptly.
• Maintain organized digital and physical filing systems for employee-related documentation.

Documentation & Coordination

• Act as the primary point of contact for Asian workforce demographics, ensuring clear communication and support when required.
• Facilitate the collection, renewal, and organized distribution of employee passports and Emirates IDs.
• Assist employees with UAE Pass registration, guiding them through mobile setup and OTP verification when required.

Visa & Travel Coordination

• Coordinate logistics for visa medical appointments, including arranging transportation and ensuring employees are prepared for the process.
• Verify labour tickets and assist with travel logistics for employees traveling through UAE airports.

Administrative Reporting & Support

• Maintain accurate daily timesheets for staff and labour teams, ensuring working hours are properly recorded.
• Conduct screening of timesheets and TQR (Total Quality Reports) to identify discrepancies.
• Assist in collecting and verifying monthly staff timesheets to support payroll processing.
• Prepare weekly sick leave reports using Excel to monitor workforce availability.
• Manage Sunday Requests and generate recurring food reports for onsite teams.

You’re a Great Fit If You Have

• Diploma or Bachelor’s degree in Business Administration or a related field.
• Previous experience as a receptionist, office administrator, or HR support role.
• Strong organizational and administrative skills.
• Good knowledge of Microsoft Office, particularly Outlook and Excel.
• Strong communication and interpersonal skills when interacting with employees and visitors.
• Ability to manage multiple administrative tasks in a fast-paced office environment.

Why You’ll Enjoy Working with Us

• Competitive Benefits

• Positive Workplace Culture

• Opportunity to work with a leading international construction group
• Exposure to large-scale, high-impact projects in the Middle East
• Collaborative, diverse, and professional work environment
• Career growth and development opportunities