Receptionist- UAE national

Job Purpose**

Key Duties

• Greet and welcome visitors in a professional and friendly manner.
• Answer and direct phone calls to the appropriate departments.
• Manage the reception area, ensuring it is clean and organized.
• Handle incoming and outgoing mail and courier services.
• Assist with scheduling and coordinating meetings and appointments.
• Maintain and update company databases and records.
• Prepare and format documents, reports, and presentations.
• Assist in the preparation of regularly scheduled reports.
• Order and maintain office supplies and inventory.
• Provide information and assistance to clients, visitors, and employees.
• Handle customer inquiries and complaints professionally.
• Coordinate with various departments to resolve issues promptly.
• Ensure office equipment is properly maintained and serviced.
• Assist in organizing company events, conferences, and activities.
• Support HR in the recruitment process by scheduling interviews and maintaining candidate records.
• Perform general office duties such as filing, photocopying, and faxing.
• Assist with travel arrangements and bookings for staff.
• Handle sensitive information in a confidential manner.
• Other tasks as assigned by management.

Qualification & Experience

• Bachelor’s degree in Business Administration or a related field is preferred.
• Proven experience as a receptionist, administrative assistant, or in a similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Knowledge of office management systems and procedures.
• Bilingual (Arabic/English) preferred.

Job Type: Full-time