Receptionist/Office Admin

About the client

Role overview

Office administration and reception

• Welcome and register visitors, clients, and suppliers; guide them to rooms, manage the main phone line, and direct deliveries.
• Serve refreshments and prepare meeting rooms before and after meetings.
• Support cleaning, report maintenance issues, and follow up with building management and contractors.
• Monitor pantry and office supplies, raise purchase requests, and keep usage within budget.
• Maintain branded collateral stock, issue items, and coordinate reorders with marketing.
• Support portal and company registrations, forms, insurance applications, trade licence renewals, and other certificates.
• Keep company and employee documents organised and current in SharePoint.
• Support events, client visits, exhibitions, and monthly employee celebrations.
• Handle courier and mail, petty cash records, and other administrative work.

HR and employee support

• Schedule interviews, book rooms or online meetings, and keep candidates informed.
• Prepare offer letters, collect new-hire documents, and arrange workstations, IT access, ID cards, and inductions.
• Process employment visas, Emirates ID, labour contracts, renewals, and cancellations through relevant UAE authorities and typing centres.
• Track upcoming visa, Emirates ID, passport, and labour card expiries and notify employees in advance.
• Support medical insurance applications and changes, distribute cards, and respond to employee queries.
• Maintain leave, attendance, and employee data; support monthly payroll inputs.
• Book business travel and prepare itineraries; prepare salary certificates, NOC letters, and other employee letters.

What you will bring

• At least two years of receptionist, office administrator, or HR and admin assistant experience; UAE experience is preferred.
• Working knowledge of UAE visa, Emirates ID, and labour contract processes.
• Proficiency in Microsoft 365, including Outlook, Word, Excel, Teams, and SharePoint.
• Excellent spoken and written English.
• Professional, welcoming manner; strong organisation, attention to detail, and ability to manage competing priorities.
• Discretion and sound judgement with confidential employee and company information.

Nice to have

• A qualification in business administration, HR, or a related field.
• Experience in a manufacturing, engineering, or fit-out company; HR or payroll software experience; or a valid UAE driving licence.

Compensation

• Package is up to AED 5,500 per month, depending on experience and skills, with benefits.