Receptionist & Investor Administration Coordinator
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About the Role
We’re Hiring in Abu Dhabi | Immediate Joiners Preferred Empire Holding is expanding, and we are looking for a detail-oriented, professional, and organized Receptionist & Investor Administration Coordinator to join our growing team in Abu Dhabi, UAE.
Key Skills for This Role
Full Job Posting
Overview
We’re Hiring in Abu Dhabi | Immediate Joiners Preferred
Empire Holding
is expanding, and we are looking for a detail-oriented, professional, and organized
Receptionist & Investor Administration Coordinator
to join our growing team in
Abu Dhabi, UAE
.
About Empire Holding
Empire Holding is a diversified investment and business group with interests spanning
investment management, financial services, real estate, project development, technology, and strategic ventures
.
The group oversees multiple operating entities and is committed to delivering premium investor experiences, operational excellence, financial discipline, and long-term value creation.
Position: Receptionist & Investor Administration Coordinator
This role combines front-office responsibilities with investor administration and operational support.
The successful candidate will play a key role in supporting investor onboarding, document control, account activation processes, investor file management, and coordination with subsidiary companies and internal teams.
This position serves as an important gatekeeper before investor activation.
Key Responsibilitiesinvestor Administration
- Collect and organize
- KYC documentation
- **Manage investor files, records, agreements, and onboarding documentation**
- **Maintain onboarding trackers and update CRM systems**
- **Coordinate investor account setup and activation processes**
- **Manage welcome email issuance and investor login credentials**
- **Follow up on pending or missing investor documents**
- **Support investor migration projects and prepare onboarding documentation packs**
- **Maintain accurate document control systems and records**
Subsidiary Coordination
- Coordinate administrative communication with subsidiary companies and internal teams
- Track
- AUM allocation requests
- **Monitor onboarding and migration activities**
- **Maintain records of deposits and confirmations**
- **Support investor account transition processes**
Reception Support
- Assist with front-office operations when required
- Support investor meetings and guest coordination to ensure a professional experience
Requirements
- Minimum
- 2 years of experience
- in administration, document control, compliance support, banking operations, real estate administration, or financial services
- Excellent organizational skills and strong attention to detail
- Professional written and verbal communication skills
- Advanced
Preferred Qualifications
- Experience in
Kyc
- or compliance-related functions
- Experience using
- CRM systems
- **Background in financial services**
- or
- investment administration
Availability
Position: Receptionist & Investor Administration Coordinator
- **📱 Contact:**
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