Receptionist/Administrative Assistant
Key Skills for This Role
Full Job Posting
What we offer
- Health, Life, Dental and Vision Insurance
- Employee Assistant Program
- Flex Spending (FSA) (Cafeteria Plan) and HSA
- 401(k) Plan – Matching up to 3%
- Employee Stock Purchase Plan
- Profit Sharing Plan
- Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
- Paid Holidays
- Tuition Reimbursement
- Annual Discretionary Bonus
- Employer Paid Life Insurance
- Gym membership reimbursement
Receptionist/Administrative Assistant
The Receptionist/Administrative Assistant is responsible for answering the phones for a multi-company phone system and directing visitors/customers that come to the office. He/she will assist other branch personnel, including key managers in a variety of administrative tasks.
This position has a salary range of $22 - $28 per hour depending on experience.
Job Responsibilities
Responsible for office reception functions including greeting customers, vendors, and associates
Provide general administrative support for managers and staff
Receive and distribute mail and respond to routine correspondence
Create, type, and distribute internal and external correspondence
Maintain several types of records
Issue purchase orders for employees making purchases at local vendors
Maintain a professional attitude and appearance
Complete special projects as required
Accomplish responsibilities as required using business software as approved by WSFP
Distribute and process AP invoices
Process AR deposits.
Other duties as assigned
Job Qualifications
- High School diploma or GED; and/or one to two years related experience and/or training
- Proficient computer skills with working knowledge of Microsoft Office suite applications, including Outlook, Word and Excel
- Excellent multi-tasking and time-management skills, with the ability to prioritize tasks
- Ability to be resourceful and proactive when issues arise
- Possess excellent written and verbal communication skills
- Puts forth a courteous, friendly, helpful attitude always when receiving office visitors, answering the phones, or dealing with other associates
- Willing to pass a post-offer drug screen test and background check
- All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.
- VEVRAA Federal Contractor
- A ll qualified applicants with Western States Fire Protection and its subsidiaries will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin, or status as a qualified individual with a disability or protected veteran.
About Western States Fire Protection Company
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