Receptionist & Admin Coordinator
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Key skills for this role
About the Role
Success Factor LLC seeks a proactive Reception & Administrative Coordinator to manage front desk, office operations, and HR/recruitment support. The role requires 2-3 years of UAE experience in reception, administration, or office coordination.
Key Skills for This Role
Responsibilities
- Welcome visitors, candidates, customers, and suppliers
- Manage reception, visitor access, courier services, and general office administration
- Coordinate office facilities, housekeeping, pantry, maintenance, and vendors
- Manage office supplies, inventory, company assets, fleet records, and telecom administration
- Support recruitment by coordinating interviews and candidate communication
- Maintain employee records, visa documentation, and personnel files
- Assist with onboarding, offboarding, and HR administration
- Prepare reports and administrative trackers
Requirements
- Diploma or Bachelor's Degree in Business Administration or a related field
- 2–3 years of UAE experience in reception, administration, or office coordination
- Strong Microsoft Office skills (Excel, Word, Outlook)
- Experience maintaining reports, records, and administrative documentation
- Excellent written and spoken English
- Experience supporting recruitment or HR administration is an advantage
Full Job Posting
About the Role
- We're looking for a proactive, organised, and dependable Reception & Administrative Coordinator who enjoys keeping things running smoothly.
- This is more than a front desk role. You'll be the first point of contact for visitors, employees, candidates, and suppliers while ensuring our office operations, administration, and coordination functions run efficiently every day.
Key Responsibilities
- Welcome visitors, candidates, customers, and suppliers.
- Manage reception, visitor access, courier services, and general office administration.
- Maintain a professional and organised workplace.
- Coordinate office facilities, housekeeping, pantry, maintenance, and vendors.
- Manage office supplies, inventory, company assets, fleet records, and telecom administration.
- Maintain accurate records, reports, trackers, and documentation.
- Support recruitment by coordinating interviews and candidate communication.
- Maintain employee records, visa documentation, and personnel files.
- Assist with onboarding, offboarding, and HR administration.
- Prepare reports and administrative trackers.
- Follow up on outstanding tasks to ensure timely completion.
- Identify opportunities to improve administrative processes.
What We're Looking For
- Strong ownership and accountability.
- Excellent organisation and attention to detail.
- Professional communication and interpersonal skills.
- Ability to manage multiple priorities independently.
- Strong problem solving skills and common sense.
- A proactive, positive, and service oriented attitude.
Requirements
- Diploma or Bachelor's Degree in Business Administration or a related field.
- 2–3 years of UAE experience in reception, administration, or office coordination.
- Strong Microsoft Office skills (Excel, Word, Outlook).
- Experience maintaining reports, records, and administrative documentation.
- Excellent written and spoken English.
- Experience supporting recruitment or HR administration is an advantage.
- Available to join immediately or within a short notice period.
What Success Looks Like
- Office operations run smoothly and professionally.
- Records, reports, and documentation are accurate and up to date.
- Visitors and employees receive responsive and professional support.
- Tasks are completed on time with minimal supervision.
- You're recognised as someone who takes ownership, stays organised, and gets things done.
Before You Apply
- If you're looking for a routine reception job, this role may not be for you.
- If you enjoy organising, coordinating, solving problems, and being the person everyone relies on to keep the office running efficiently, we'd love to hear from you.
- When applying, tell us about a time you improved an administrative process or solved a workplace problem before it became an issue.
Pay
- AED 3,000.00 AED 3,500.00 per month
Work Location
- In person
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