Receptionist & Admin Assistant

Maintain and update employee and administrative files, ensuring accuracy, organization, and confidentiality.

Manage all company and personnel documents, including contracts, IDs, and certificates.

Track and renew official documents such as licenses, visas, and Emirates IDs in coordination with the PRO.

Prepare and collect documentation for new joiners, including contracts and ID requests.

Support license renewals and compliance documentation with relevant authorities.

Ensure all administrative processes comply with company policies and UAE labor and government regulations.

Liaise with the PRO for visa applications, renewals, and cancellations.

Maintain updated records of all government-related transactions.

Follow up on submissions and approvals to ensure timely processing.

Serve as the first point of contact at the reception for employees and visitors.

Manage daily administrative tasks such as filing, scanning, correspondence, and scheduling.

Support coordination with HR and other departments for documentation and logistical needs.

Arrange meetings, appointments, and assist with office logistics and supplies management.

Maintain trackers for document renewals, visa status, and onboarding progress.

Prepare regular administrative and compliance reports as needed.