Receptionist

Role overview

Reception and office coordination

• Welcome visitors, clients, and colleagues; answer, screen, and direct incoming calls.
• Prepare refreshments and keep meeting rooms organized and ready for use.
• Receive and distribute correspondence and deliveries; arrange couriers and outgoing shipments.
• Monitor office supplies and maintain a professional office environment in line with company procedures and quality standards.
• Coordinate the office driver's schedule and prioritize journeys and requests.

Administrative and secretarial support

• Produce, format, and collate correspondence and documents from digital dictation and handwritten amendments; the stated minimum typing speed is 60 words per minute.
• Manage diaries, appointments, meetings, conference calls, and video meetings; prepare meeting documentation and minutes.
• Monitor inboxes and draft routine responses for review; assist with routine correspondence.
• Arrange domestic and international travel, hotel bookings, and visa applications where required.
• Maintain filing systems, records, archives, client records, and business database entries; provide document management, photocopying, and archiving support.

Supplier and HR coordination

• Assist with supplier onboarding, maintain service-provider relationships, and coordinate and process payments.
• Support employee onboarding, visa documentation, and HR record maintenance.
• Work with colleagues to ensure effective administrative and secretarial cover and undertake additional administrative duties as needed.

Candidate requirements

• Demonstrate professionalism, discretion, and attention to detail.
• Work independently and collaboratively as part of a team.
• Meet the stated minimum typing speed of 60 words per minute.